Customer Service & Order Scheduler Officer

Prism+; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A high-growth electronics company in Kuala Lumpur is seeking a full-time Customer Service and Order Scheduler. The role involves coordinating delivery schedules and ensuring customer satisfaction through exceptional communication and problem-solving skills. Candidates should have 3-5 years of related experience and be comfortable working in a fully in-office environment. Competitive perks include annual leaves and performance bonuses.

Benefits

14 Days Annual Leave

1 Day Birthday Leave

Annual outpatient benefits

Annual increment

Performance bonus

Free flow snacks and drinks!

Qualifications

• 3-5 years of relevant work experience in Customer Service / logistics, preferably in E-Commerce.
• Exceptional interpersonal and problem solving skills required.
• Ability to multitask and stay organized under pressure.

Responsibilities

• Coordinate delivery, installation, and servicing schedules according to customer preferences.
• Analyze trends in customer orders to enhance operational strategies.
• Address customer questions and concerns in a timely manner.

Skills

Interpersonal skills

Problem-solving skills

Communication skills

Time management

Education

Diploma or Degree holder or equivalent

Tools

Zendesk

Microsoft Office Suite

Job description

We are looking for a full-time Customer Service and Order Scheduler based in Malaysia, who will be the heart and soul of PRISM+ for our customers. As a high-growth electronics company, we seek a candidate with experience in building and nurturing an exceptional Customer Service and Order Scheduler team that consistently provides WOW experience for our customers, solidifying PRISM+ as the best customer-oriented company.

This passionate and experienced individual will help drive customer satisfaction by exceeding expectations and fostering a positive culture and mindset within the team. The Customer Service and Order Scheduler Lead will report directly to the Customer Service Manager.

Responsibilities

• Coordinate delivery / installation / servicing schedules according to customer preferences, available slots, and logistical constraints.
• Coordinate with delivery / installation / servicing team to ensure strong adherence to scheduled slots and proactive reschedule appointment if necessary.
• Keep internal systems and databases updated with accurate order and scheduling information.
• Analyze trends in customer orders and delivery / installation / servicing schedules to enhance future operational strategies.
• Professionally address customer questions and concerns related to order scheduling, tracking, and delivery through email, phone, chat and other platforms in a timely and courteous manner.
• Assist customers in tracking their status and provide updates on anticipated delivery / installation / servicing timelines
• Maintain a polite, helpful, and professional attitude at all times.
• Identify common issues, gather customer feedback, and escalate concerns along with potential suggestions for improvements.
• Provide immediate attention to managing customer escalations or complaints with high priority, efficiency, and professionalism, ensuring satisfactory resolutions.
• Define the customer service strategy and implement the best operating model to achieve business objectives.
• Create effective Customer Service & Order Scheduling procedures, policies, and guidelines.
• Ensure excellent internal communication with the Customer Service and delivery / installation / servicing team to cultivate a customer-centric culture.
• Drive the development of customer satisfaction goals and coordinate with the Customer Service and delivery / installation / servicing team to achieve ambitious outcomes set by management.
• Assess service statistics and provide data analysis regularly.

• Diploma or Degree holder or equivalent
• A minimum of 3-5 years of relevant work experience in Customer Service / logistics, preferably in E-Commerce would be an advantage.
• Exceptional interpersonal and problem solving skills.
• Excellent phone etiquette and strong verbal and written communication skills.
• Strong problem-solving capabilities with a customer-focused approach.
• Ability to multitask, stay organized, and perform effectively under pressure.
• Experience with Zendesk or other customer service management systems is an advantage.
• Basic knowledge of e-commerce platforms and logistics processes.
• Familiarity with order delivery management systems and scheduling tools.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) or equivalent software applications
• Work schedules consist of 5.5 days work and 1.5 days off, candidates must be willing to work on weekends, public holidays, or outside regular working hours (Shift), as needed by the business.
• This is a fully in-office role, candidates must be comfortable commuting to the office located in Bukit Jalil, Kuala Lumpur.

• 14 Days Annual Leave
• 1 Day Birthday Leave
• Annual outpatient benefit (Includes dental and optical benefits)
• Annual increment
• Performance bonus
• Free flow snacks and drinks!