Customer Service & Order Scheduler Lead

Prism+; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

A growing electronics company, Prism+, is seeking a full-time Customer Service and Order Scheduler Lead in Kuala Lumpur. This pivotal role involves coordinating delivery schedules, leading a customer service team, and enhancing customer satisfaction through exceptional service. Ideal candidates have strong leadership skills and experience in e-commerce customer service, with a commitment to fostering a positive team culture and achieving business objectives.

Benefits

14 days annual leave

1 day paid birthday leave

Annual outpatient benefit (dental and optical)

Annual performance increment

Annual performance bonus

Free flow snacks and drinks!

Qualifications

• Minimum 3-5 years relevant experience in Customer Service, preferably in E-Commerce.
• Strong problem-solving capabilities with a customer-focused approach.
• Ability to multitask and perform effectively under pressure.

Responsibilities

• Coordinate delivery schedules and keep systems updated.
• Analyze customer trends for operational strategies.
• Provide immediate attention to managing customer escalations or complaints.

Skills

Leadership

Interpersonal skills

Problem-solving

Communication

Multitasking

Education

Diploma or Degree holder

Tools

Zendesk

Microsoft Office Suite

Job description

We are looking for a full-time Customer Service and Order Scheduler Lead based in Malaysia, who will be the heart and soul of PRISM+ for our customers. As a high-growth electronics company, we seek a candidate with experience in building and nurturing an exceptional Customer Service and Order Scheduler team that consistently provides WOW experience for our customers, solidifying PRISM+ as the best customer-oriented company.

This passionate and experienced individual will help drive customer satisfaction by exceeding expectations and fostering a positive culture and mindset within the team. The Customer Service and Order Scheduler Lead will report directly to the Customer Service Manager.

Responsibilities

• Coordinate delivery schedules according to customer preferences, available slots, and logistical constraints.
• Keep internal systems and databases updated with accurate order and scheduling information.
• Analyze trends in customer orders and delivery schedules to enhance future operational strategies.
• Professionally address customer questions and concerns related to order scheduling, tracking, and delivery through email, phone, chat and platforms in a timely and courteous manner.
• Assist customers in tracking their orders and provide updates on anticipated delivery or installation timelines
• Maintain a polite, helpful, and professional attitude at all times.
• Identify common issues, gather customer feedback, and escalate concerns along with potential suggestions for improvements.
• Provide immediate attention to managing customer escalations or complaints with high priority, efficiency, and professionalism, ensuring satisfactory resolutions.
• Supervise day-to-day operations in the Customer Service & Order Scheduler department.
• Coach and develop new Customer Service and Order Scheduler talent, fostering a strong customer-centric culture.
• Define the customer service strategy and implement the best operating model to achieve business objectives.
• Create effective Customer Service & Order Scheduling procedures, policies, and guidelines.
• Ensure excellent internal communication with the Customer Service and Logistics Teams to cultivate a customer-centric culture.
• Drive the development of customer satisfaction goals and coordinate with the Customer Service and Logistics Teams to achieve ambitious outcomes set by management.
• Assess service statistics and provide data analysis regularly.

• Diploma or Degree holder or equivalent
• A minimum of 3-5 years of relevant work experience in Customer Service, preferably in E-Commerce would be an advantage.
• Exceptional leadership, interpersonal, problem solving, and people management skills.
• Excellent phone etiquette and strong verbal and written communication skills.
• Strong problem-solving capabilities with a customer-focused approach.
• Ability to multitask, stay organized, and perform effectively under pressure.
• Experience with Zendesk or other customer service management systems is an advantage.
• Basic knowledge of e-commerce platforms and logistics processes.
• Familiarity with order delivery management systems and scheduling tools.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) or equivalent software applications
• Work schedules consist of 5.5 days work and 1.5 days off, candidates must be willing to work on weekends, public holidays, or outside regular working hours (Shift), as needed by the business.
• This is a fully in-office role, candidates must be comfortable commuting to the office located in Bukit Jalil, Kuala Lumpur.

• 14 days annual leave
• 1 day paid birthday leave
• Annual outpatient benefit (Includes dental and optical benefits)
• Annual performance increment
• Annual performance bonus
• Free flow snacks and drinks!