Culinary Admin & Operations Coordinator

Pullman; Kuala Lumpur; On-site; MYR 33,000 - 51,000; Full time

Job summary

Pullman Kuala Lumpur is seeking a Kitchen Administrator to provide essential administrative support to the Executive Chef and Culinary team, ensuring accurate documentation and smooth daily kitchen operations.

You will maintain kitchen records, prepare reports, coordinate staff schedules, and liaise with Purchasing, Stores, HR, Finance, and other departments to support a high-standard luxury kitchen environment.

Qualifications

• Diploma or Certificate in Hotel Management, Hospitality Management, Business Administration, Food & Beverage Management or a related discipline.
• Relevant experience in Kitchen Administration or similar role within luxury hospitality is preferred.
• Strong administrative and documentation skills with attention to detail.
• Excellent English communication and ability to coordinate with multiple hotel departments.

Responsibilities

• Provide daily administrative and clerical support to the Executive Chef, Sous Chefs, and Culinary team.
• Maintain accurate kitchen records, files, reports, and departmental documentation.
• Prepare and manage correspondence, reports, notices, memos, and meeting minutes.
• Assist with kitchen staff scheduling, rosters, attendance, and training documentation.
• Coordinate meetings, trainings, and maintain relevant records.
• Assist with purchase requisitions, supply and maintenance requests, and documentation.
• Liaise with Purchasing and Stores on orders, deliveries, and stock availability.
• Monitor kitchen administrative expenses, invoices, and purchase orders as needed.
• Maintain records related to food safety, HACCP, hygiene, and temperature logs.

Skills

Administrative skills

Organizational skills

Documentation

MS Office

Communication

Multitasking

Interpersonal skills

Attention to detail

Education

Diploma or certificate in Hotel Management, Hospitality Management, Business Administration, F&B Management

Tools

Microsoft Office Suite

Job description

Pullman Kuala Lumpur is seeking a Kitchen Administrator to provide essential administrative support to the Executive Chef and Culinary team, ensuring accurate documentation and smooth daily kitchen operations.

You will maintain kitchen records, prepare reports, coordinate staff schedules, and liaise with Purchasing, Stores, HR, Finance, and other departments to support a high-standard luxury kitchen environment.