Corporate Secretary

YC Corporate Services Sdn. Bhd.; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A corporate secretarial firm in Kuala Lumpur is seeking a motivated Junior Company Secretary to help clients with compliance and corporate governance. This entry-level position offers hands-on experience in statutory practices, support for professional certification, and a collaborative work environment. Ideal for fresh graduates interested in corporate law and governance.

Benefits

Competitive entry-level salary

Structured training and mentorship

Support for professional development

Collaborative work environment

Qualifications

• A fresh graduate with relevant qualifications.
• Strong interest in pursuing professional qualification as a Company Secretary.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Assist in clients' compliance with the Companies Act 2016.
• Prepare and circulate Board Papers and Minutes.
• Maintain statutory registers and records.

Skills

Excellent written and verbal communication skills

Proficient in Microsoft Office Suite

Strong analytical skills

Highly organized and meticulous

Proficiency in Bahasa Malaysia and English

Education

Diploma or Degree in Business Administration, Corporate Administration, Law, Accounting

Job description

About YC Corporate Services Sdn. Bhd.:

We are a well-established and dynamic corporate secretarial firm based in Kuala Lumpur, specializing in providing comprehensive company secretarial services to a diverse portfolio of Small and Medium-sized Enterprises (SMEs), including a significant number of foreign businesses. We are committed to upholding the highest standards of corporate governance and compliance, and we pride ourselves on fostering a supportive environment for professional growth.

Job Summary:

Are you a fresh graduate with a keen interest in corporate governance and a desire to build a career as a qualified Company Secretary? We are seeking a highly motivated and meticulous Junior Company Secretary / Corporate Secretarial Assistant to join our professional team. This is an excellent entry-level opportunity to gain hands-on experience in company secretarial practices, learn the intricacies of the Companies Act 2016, and work closely with experienced professionals. We are looking for an individual eager to pursue professional qualification in the field.

Key Responsibilities (Non-Exhaustive):

• Assist in ensuring clients' full compliance with the Companies Act 2016 and other relevant statutory and regulatory requirements.

• Support the preparation and circulation of Board Papers, Agenda, and Minutes for Board of Directors' meetings and General Meetings.

• Assist in maintaining and updating statutory registers and records (e.g., Register of Members, Register of Directors, Register of Charges).

• Prepare and lodge various statutory forms, returns, and documents with the Companies Commission of Malaysia (SSM) within stipulated deadlines (e.g., Annual Returns, notifications of changes).

• Assist in facilitating routine corporate actions (e.g., share transfers, allotments, appointment/resignation of directors/secretaries).

• Liaise with clients, external auditors, and other professional consultants under supervision.

• Handle general corporate administration and ensure proper record-keeping of all corporate documents.

• Undertake any other ad-hoc duties as assigned by senior team members.

Requirements:

• A fresh graduate with a Diploma or Degree in Business Administration, Corporate Administration, Law, Accounting, or a related field.

• Strong interest and commitment to pursuing professional qualification as a Company Secretary (e.g., ICSA, MAICSA, or other recognized professional bodies).

• No prior working experience is required, but any relevant internships or part-time experience in an office environment is a plus.

• Excellent written and verbal communication skills in Bahasa Malaysia and English. Proficiency in other languages (e.g., Mandarin) is an advantage, especially for liaising with foreign clients.

• Highly organized, meticulous, and able to manage multiple tasks and strict deadlines effectively.

• Strong analytical skills with attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and eager to learn corporate secretarial software.

• Ability to work independently and as part of a team, with a high level of integrity and professionalism.

What We Offer:

• A competitive entry-level salary and benefits package.

• A structured training program and mentorship from experienced Company Secretaries.

• Strong support for professional development, including potential study leave and assistance for professional qualification examinations.

• Valuable hands-on experience working with a diverse range of SME and foreign clients.

• A dynamic, supportive, and collaborative work environment.

• Clear career progression opportunities within the firm.

How to Apply:

Interested and qualified candidates are invited to submit their comprehensive resume, including current and expected salary, via the form below.

We thank all applicants for their interest, however, only shortlisted candidates will be contacted for an interview.