Corporate Secretarial Manager

Boardroom Limited; Petaling Jaya; On-site; MYR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a seasoned Corporate Secretary to lead a team in managing corporate secretarial functions for public listed and private companies. This role emphasizes client relationship management, ensuring compliance with statutory requirements, and providing expert guidance on corporate governance. You will be responsible for preparing essential documents, attending board meetings, and liaising with regulatory authorities. If you are a proactive professional with a strong command of the English language and a passion for corporate governance, this opportunity is perfect for you.

Qualifications

• 8+ years of company secretarial experience in commercial companies.
• Strong knowledge of statutory requirements and corporate governance.

Responsibilities

• Manage corporate secretarial functions and compliance for clients.
• Prepare resolutions, documents, and maintain statutory records.

Skills

Corporate Secretarial Work

Client Servicing

Regulatory Compliance

Interpersonal Skills

Business Writing

Education

ICSA or Degree/Diploma in Corporate Administration

MAICSA/MACS Membership

Tools

MS Word

Excel

Secretarial Software

Job description

• Undertake corporate secretarial work for PLCs and Sdn Bhds.
• Manage a team of corporate secretarial staff in all aspects of company secretarial functions inclusive of:
  • Prepare / review of resolutions and documents for lodgment at the relevant authorities and monitor compliance with submission deadlines;
  • Advise / guide clients on policies, processes and statutory issues;
  • Liaise with Companies Commission of Malaysia, Bursa Malaysia, Securities Commission and all other relevant authorities in connection with company secretarial matters and alert clients on regulatory updates;
  • Maintain and update the statutory books and records in compliance with the Companies Act, Bursa Malaysia’s Listing Requirements and any other regulatory requirements;
  • Attend Board meetings, Annual General Meetings, Extraordinary General Meetings and others as required, and undertake preparation of meeting notice, agenda and minutes;
  • Update and maintain relevant statutory records and documents; and
  • New business registration, licensing, work permit applications, restructuring or liquidation of companies.
• Act as named CoSec for PLCS.
• Fully accountable for client servicing and relationship building with the assigned portfolio of companies.
• Fee billing and collection / revenue KPI.
• Participate in events, seminars and conferences and develop and win business opportunities with potential clients.
• Any other tasks/project assigned by your superior and management.

Requirements

• Minimum 8 years of relevant company secretarial experience in commercial companies or medium to large secretarial service providers (strongly preferred).
• ICSA or Degree / Diploma in relevant disciplines such as Corporate Administration, Business Administration, etc.
• MAICSA / MACS membership is a plus.
• Sound knowledge in Listing Requirements, Companies Act, Capital Market & Securities Act and any other statutory requirements, securities or business rules and regulations that are related to corporate secretarial function.
• Experience in administering services to both private limited and public-listed companies, and handling multinationals, regional offices and branch offices.
• Good inter-personal and communication skills.
• Possess strong command of English language and business writing skills.
• Proven proficiency in minutes writing.
• Able to work independently with strong sense of integrity and trust.
• Knowledge of MS Word / Excel and secretarial software.