Corporate Secretarial Assistant (Selangor, Ipoh, Penang - Open for Fresh Graduate)

Boardroom Limited; Petaling Jaya; On-site; MYR 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a motivated individual to support corporate secretarial work for public and private companies. In this role, you'll generate essential documents, ensure compliance with statutory regulations, and provide exceptional client service. This is a fantastic opportunity for fresh graduates or those with limited experience to grow in a dynamic environment. If you're meticulous, organized, and eager to learn, this position offers a pathway to develop your skills in corporate administration while working closely with clients and regulatory bodies.

Qualifications

• Open to Fresh Graduates with up to 2 years of relevant experience.
• Possess a degree in Corporate or Business Administration.

Responsibilities

• Support corporate secretarial work for PLCs and Sdn Bhds.
• Prepare documents and ensure statutory books are updated.

Skills

Client Servicing Skills

Written Communication Skills

Verbal Communication Skills

Microsoft Office Skills

Interpersonal Skills

Organizational Skills

Proactiveness

Education

Degree in Corporate Administration

Degree in Business Administration

ICSA Qualification

Tools

Secretarial Software (View Point)

Job description

• Undertake / support corporate secretarial work for PLCs and Sdn Bhds.
• Generate and prepare documents and forms required for their portfolio of clients.
• Ensure that statutory books are in order and updated for their portfolio of clients.
• Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Companies Commission of Malaysia, Securities Commission and Bursa Malaysia within the stipulated deadline.
• Remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
• Provide professional client service and draft all communications with clients for review in a timely manner.
• Retrieve and provide documents, files and information for auditors on behalf of clients.
• Any other tasks/project assigned by your superior and management.

Requirements

• Open to Fresh Graduates to up to 2 years of relevant and related CS experience.
• Possess Degree in Corporate Administration, Business Administration, or other relevent disciplines.
• ICSA qualification is a plus.
• Good knowledge of Listing Requirements, Companies Act, Capital Market and Securities Act, procedures and guidelines.
• Strong Microsoft Office skills (especially Word) and desirable knowledge of Secretarial software (eg. View Point).
• Good interpersonal skills and strong written and verbal communication skills.
• Strong client servicing skills and willing to learn fast.
• Meticulous, Organized, Pro-active and adaptable in working styles.
• Ability to prioritize work and meet deadlines.