Corporate Secretarial Assistant Manager

CREDENCE CONSULTING (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading consulting firm in Malaysia seeks a Corporate Secretarial Manager to oversee client relationships and compliance management. You will be responsible for incorporating businesses, filing statutory forms, and ensuring adherence to local laws. The ideal candidate will have over 5 years' experience and strong leadership skills, contributing to a busy team focused on delivering exceptional client service.

Qualifications

• 5–8 years of corporate secretarial experience with team leadership.
• Strong knowledge of local company law and regulatory bodies.
• Excellent client servicing and communication skills.

Responsibilities

• Act as the main point of contact for a portfolio of client companies.
• Manage company secretarial duties, including incorporations and filing.
• Ensure compliance with relevant laws and regulations.

Skills

Client servicing

Multitasking

Communication

Education

Degree in Business, Law, or related field

Job description

Act as the main point of contact for a portfolio of client companies.

Provide professional advice to clients on corporate governance, regulatory obligations, and statutory compliance.

Build and maintain strong relationships with directors, shareholders, and stakeholders of client entities.

Manage the full suite of company secretarial duties for local and international entities, including:

Company incorporations and business registrations.

Preparation and filing of annual returns, board resolutions, and statutory forms.

Maintenance of statutory registers and records.

1. Client Relationship Management

• Act as the main point of contact for a portfolio of client companies.

• Provide professional advice to clients on corporate governance, regulatory obligations, and statutory compliance.

• Build and maintain strong relationships with directors, shareholders, and stakeholders of client entities.

2. Corporate Secretarial Services

• Manage the full suite of company secretarial duties for local and international entities, including:

  • Company incorporations and business registrations.

  • Preparation and filing of annual returns, board resolutions, and statutory forms.

  • Maintenance of statutory registers and records.

3. Board and Meeting Support

• Organize board meetings and AGMs for clients.

• Prepare agendas, board packs, and draft minutes of meetings.

• Ensure timely execution and filing of board resolutions.

4. Regulatory Compliance

• Ensure client companies comply with relevant laws and regulations (e.g., Companies Act, ACRA, FATCA, CRS, etc.).

• Monitor compliance deadlines and proactively remind clients to take required actions.

• Handle routine and complex filings with regulators.

5. Team Management & Quality Control

• Supervise a team of corporate secretarial executives and assistants.

• Review work produced by the team for accuracy and compliance.

• Provide training, mentoring, and performance management.

6. Process Improvement & Documentation

• Streamline and improve corporate secretarial processes and use of digital tools (e.g., entity management systems).

• Ensure proper documentation of procedures, templates, and client records.

7. Billing & Engagement Oversight

• Oversee client billing, timesheets, and engagement profitability.

• Review scope creep and recommend fee adjustments where needed.

Preferred Qualifications

• Degree in Business, Law, or related field.

• At least 5–8 years of corporate secretarial experience, including team leadership.

• Strong knowledge of local company law and regulatory bodies (e.g., ACRA, MAS).

• Excellent client servicing, multitasking, and communication skills.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Corporate Secretarial Manager? Which of the following languages are you fluent in? How much notice are you required to give your current employer?

What can I earn as a Corporate Secretarial Manager