Coordinator ,Offshore Material Management

VINARCO; Pusa; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in Malaysia seeks a warehousing manager to oversee operations, inventory management, and the logistics of materials offshore. The ideal candidate will handle daily operations while ensuring compliance with safety regulations and efficient material coordination among various departments. Responsibilities include managing inventory records, supervising loading and unloading processes, and maintaining safe storage practices.

Responsibilities

• Manage warehousing operations efficiently, cost-effectively, and safely.
• Oversee logistics of equipment and materials in the field to ensure regulatory compliance.
• Provide safe, efficient, and effective inventory management and materials coordination offshore.
• Serve as the single point of contact between all offshore facility departments and the onshore supply department to facilitate the flow of materials.
• Maintain current information on the status of materials.
• Responsible for daily warehousing operations.
• Manage inventory, ensuring all spares are accurately identified, cataloged, coded, tagged, stored, maintained, located, and recorded in the procurement system.
• Receive all spares and materials at offshore facilities and ensure prompt delivery to end-users.
• Document all dispatches for repair, storage, disposal, or return to suppliers/contractors.
• Supervise packaging for dispatch, including dangerous goods declarations and proper documentation.
• Administer all Material Requisitions (MRs), ensuring specifications are complete and items are properly categorized.
• Perform cyclic stock takes, reviewing condition, categorization, levels, and reorder points.
• Locate and issue spares in the field, updating the procurement system accordingly.
• Refine stock levels, identify surplus or obsolete items, and optimize inventory.
• Maintain a clean, safe, and efficient storage environment, rationalizing inventory as needed.
• Manage hazardous materials per HSE procedures and regulations.
• Participate in planning meetings, providing inventory and materials information.
• Track rental equipment and coordinate returns.
• Maintain accurate transaction records within SAP, ensuring the inventory module is current.
• Supervise loading and unloading of cargo safely across land, sea, and air.
• Oversee preservation activities at the site.

Job description

Job Description

KEY OBJECTIVES

• Manage warehousing operations efficiently, cost-effectively, and safely.
• Oversee logistics of equipment and materials in the field to ensure regulatory compliance.
• Provide safe, efficient, and effective inventory management and materials coordination offshore.
• Serve as the single point of contact between all offshore facility departments and the onshore supply department to facilitate the flow of materials.
• Maintain current information on the status of materials.

PRINCIPAL ACCOUNTABILITIES

• Responsible for daily warehousing operations.
• Manage inventory, ensuring all spares are accurately identified, cataloged, coded, tagged, stored, maintained, located, and recorded in the procurement system.
• Receive all spares and materials at offshore facilities and ensure prompt delivery to end-users.
• Document all dispatches for repair, storage, disposal, or return to suppliers/contractors.
• Supervise packaging for dispatch, including dangerous goods declarations and proper documentation.
• Administer all Material Requisitions (MRs), ensuring specifications are complete and items are properly categorized.
• Perform cyclic stock takes, reviewing condition, categorization, levels, and reorder points.
• Locate and issue spares in the field, updating the procurement system accordingly.
• Refine stock levels, identify surplus or obsolete items, and optimize inventory.
• Maintain a clean, safe, and efficient storage environment, rationalizing inventory as needed.
• Manage hazardous materials per HSE procedures and regulations.
• Participate in planning meetings, providing inventory and materials information.
• Track rental equipment and coordinate returns.
• Maintain accurate transaction records within SAP, ensuring the inventory module is current.
• Supervise loading and unloading of cargo safely across land, sea, and air.
• Oversee preservation activities at the site.

KEY AUTHORITIES

• Automatically requisition materials to maintain stock levels.
• Manage all material transactions at offshore facilities.

SAFETY RESPONSIBILITIES

• Handle hazardous substances safely, distributing safety data sheets as required.
• Store materials and equipment securely, adhering to safety labels and data sheets.
• Review and maintain safety stock levels for critical equipment.
• Report accidents, incidents, and near-misses immediately.
• Participate in safety drills, exercises, and emergency response duties.
• Manage Permit to Work (PTW) at the warehouse.
• Review Job Safety Analyses (JSA) related to warehouse and transportation activities.
• Conduct regular safety walkabouts in the warehouse.

WORKING RELATIONSHIPS

• Coordinate with offshore PICs, Maintenance Superintendents, and Construction personnel.