Coordinator Account Payable

Hapag-Lloyd Business Services (Malaysia) Sdn. Bhd; Petaling Jaya; On-site; MYR 60,000 - 108,000; Full time

Job summary

Hapag-Lloyd AG in Malaysia is seeking an Accounts Payable Control Tower Coordinator to oversee and coordinate AP activities across the Region, QSC and GCC, ensuring accurate invoice processing and timely payments.

The role focuses on KPI achievement, internal-control compliance and continuous process improvement, with duties spanning payment management, ICCL reporting, and training others.

Qualifications

• Degree or diploma in Accounting, Finance, Business Administration or related discipline.
• Minimum 2-3 years in finance/accounts payable related experience.
• Experience in Accounts Payable, Procure-to-Pay, payment operations or Finance Shared Services.
• Knowledge of SAP FI/MM, FIS, payment controls, vendor master data and reconciliations.
• Fluent in both oral and written English.
• Shipping/Transportation/logistic industry experience will be a plus.

Responsibilities

• Monitor the end-to-end AP process from invoice receipt, validation, approval and posting through to payment.
• Track invoice volumes, ageing, blocked invoices, processing status, exceptions and payment deadlines.
• Coordinate resolution of PO mismatches, missing approvals, missing goods receipts, tax discrepancies, duplicate invoices and non-PO invoice issues.
• Monitor vendor disputes, invoice discrepancies, short payments, credit notes and supplier-account differences.
• Ensure alignment of payment terms between SAP FI and SAP MM.
• Monitor aged work orders outstanding for more than 12 months and work orders processed through statement billing.
• Support supplier-account reconciliations and month-end/year-end activities.
• Review and plan actions to achieve Days Payable Outstanding targets.
• Monitor payment proposals, payment runs, schedules and status; prevent early/duplicate payments.

Skills

Accounts Payable

KPI monitoring

Internal controls

Financial reporting

Fluent English

Education

Degree or Diploma in Accounting/Finance/BA

Tools

SAP FI/MM

SAP MM

FIS

Job description

The Accounts Payable Control Tower Coordinator oversees and coordinates Accounts Payable and payment activities across the Region, QSC and GCC.

The role ensures accurate invoice processing, compliant and timely payments, effective issue resolution, KPI achievement, internal-control compliance and continuous process improvement.

2. Function and duties:

Main Tasks

Accounts Payable and invoice control:

Monitor the end-to-end AP process from invoice receipt, validation, approval and posting through to payment.

Track invoice volumes, ageing, blocked invoices, processing status, exceptions and payment deadlines.

Coordinate resolution of PO mismatches, missing approvals, missing goods receipts, tax discrepancies, duplicate invoices and non-PO invoice issues.

Monitor vendor disputes, including invoice discrepancies, short payments, credit notes and supplier-account differences.

Monitor vendor rebates, including eligibility, calculation, credit-note receipt, settlement, posting and reconciliation.

Ensure alignment of payment terms between SAP FI and SAP MM.

Monitor aged work orders outstanding for more than 12 months and work orders processed through statement billing, including ZSTAT.

Support supplier-account reconciliations and month-end and year-end activities.

Payment Management:

Review and plan actions to achieve the agreed Days Payable Outstanding (DPO) target.

Monitor payment proposals, payment runs, payment schedules and payment status.

Ensure payments are not made earlier than required and prevent duplicate or double payments.

Identify and resolve payment blocks, rejected or returned payments, failed payment files and overdue invoices.

Verify supplier, bank details, currency, amount, payment terms and value date before payment.

Coordinate urgent, manual and exceptional payments in accordance with approval requirements.

Monitor supplier payment queries and elevate suspected fraud, unusual activity or control breaches.

ICCL & Reporting:

Monitor BA Ventus dashboards, management reports and action trackers for the Region, QSC and GCC.

KPI reports covering DPO, invoice ageing, blocked invoices, payment performance, disputes, rebates, interface errors, suspense accounts and aged work orders.

Monitor to ensure complete AP ICCL reporting to evaluation accurately and on time.

Monitor, investigate, reconcile and clear suspense accounts.

Analyse trends, identify root causes, escal… track corrective actions to completion.

Support standardisation, automation and continuous improvement of AP processes and reporting.

Maintain supporting evidence for internal controls, audits and management reviews.

Other Matters:

Any other projects / tasks assigned by the superior

Conduct sharing/ training of Accounts Payable function to others

3. Qualifications and Technical Job Requirements:

Degree or diploma in Accounting, Finance, Business Administration or a related discipline.

Minimum 2-3 years in finance/ accounts payable related experience

Experience in Accounts Payable, Procure-to-Pay, payment operations or Finance Shared Services.

Knowledge of SAP FI/MM, FIS, payment controls, vendor master data and reconciliations.

Experience with KPI monitoring, internal controls and management reporting.

Knowledge in SAP system/ Accounting software preferred/Automations skill

Fluent in both oral and written English

Shipping/Transportation/logistic industry experience will be a plus

Hapag-Lloyd AG is a German international shipping and container transportation company. It is currently the world's fifth largest container carrier in terms of vessel capacity.

250 modern ships, 11,8 million TEU (Twenty-foot Equivalent Unit) transported per year, around 13,400 motivated employees in 394 offices in 130 countries. Hapag-Lloyd is a leading global liner shipping company and a powerful partner for you.

We offer a fleet with a total capacity of 1.8 Million TEU, as well as a container stock of approximately 2.8 million TEU including one of the world’s largest and most modern reefer container fleets. A total of 121 liner services worldwide ensure fast and reliable connections.

Hapag-Lloyd AG is a German international shipping and container transportation company. It is currently the world's fifth largest container carrier in terms of vessel capacity.

250 modern ships, 11,8 million TEU (Twenty-foot Equivalent Unit) transported per year, around 13,400 motivated employees in 394 offices in 130 countries. Hapag-Lloyd is a leading global liner shipping company and a powerful partner for you.

We offer a fleet with a total capacity of 1.8 Million TEU, as well as a container stock of approximately 2.8 million TEU including one of the world’s largest and most modern reefer container fleets. A total of 121 liner services worldwide ensure fast and reliable connections.