Coordinator 5, Production Global Operations

WD; Bayan Lepas; On-site; MYR 33,480 - 50,220; Full time

Job summary

WD in Bayan Lepas, Malaysia is seeking an Administrative Coordinator to manage payment requests, coordinate logistics for visitors, oversee meeting room management, and plan corporate events.

The ideal candidate must have a diploma in relevant fields, strong communication skills in English and Bahasa Malaysia, and proficiency in Microsoft Office. We welcome fresh graduates to apply.

Qualifications

• Fluent in both English and Bahasa Malaysia, with strong verbal and written communication skills.
• Fresh graduates with relevant internship or administrative experience are encouraged to apply.
• Basic knowledge of office administration processes.

Responsibilities

• Submit, track, and manage payment requests.
• Coordinate and manage logistics for visitors.
• Oversee booking and scheduling of meeting rooms.
• Plan and execute corporate events.
• Provide reception and front desk support.

Skills

Verbal and written communication (English, Bahasa Malaysia)

Microsoft Office (Word, Excel)

Interpersonal skills

Detail-oriented

Customer service orientation

Education

Diploma in Business Administration, Office Management, Event Management, Hospitality, Communications

Tools

Microsoft Office

AI-powered applications

Job description

Overview

At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world, enabling systems to make cities safer and more connected, powering data centers behind many of the world’s biggest companies and hyperscale cloud providers, and meeting the data storage needs of the AI era. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Job Description

Claims & Payment Processing

• Submit, track, and manage payment requests, and process travel and expense claims for travel arrangements, event catering, corporate functions, and administrative needs.

Visitor Management

• Coordinate and manage end-to-end logistics for visitors, including transportation arrangements, hospitality support, and on-site assistance to ensure a smooth and professional experience.

Meeting Room Management

• Oversee the booking and scheduling of meeting rooms to ensure availability and readiness for internal teams and external stakeholders.

Quotation & Procurement Coordination

• Source, evaluate, and manage quotations for corporate and employee events, as well as various office-related purchases, ensuring cost effectiveness and timely delivery, with responsibilities including vendor sourcing and logistical planning.

Event Planning & Coordination

• Plan, organize, and execute a range of corporate events—including tenure appreciation ceremonies, company celebrations, CSR activities, and internal or external functions.

Reception Counter Coverage

• Provide reception and front desk support when required, including welcoming visitors, answering incoming calls, handling general inquiries, managing visitor registration, and ensuring smooth reception operations.

Qualifications

• Diploma in Business Administration, Office Management, Event Management, Hospitality, Communications, or related fields is required.
• Fresh graduates with relevant internship or administrative experience are encouraged to apply.
• Fluent in both English and Bahasa Malaysia, with strong verbal and written communication skills.

• Proficiency in additional languages is an added advantage.
• Basic knowledge of office administration processes, procedures, and documentation.
• Proficient in Microsoft Office applications, particularly Word and Excel, for tasks such as data entry, document formatting, and basic tracking/reporting.

• Familiarity with IT peripherals and common office software is an advantage.
• Familiarity with AI-powered applications and digital productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar platforms) is an added advantage.
• Strong interpersonal and communication skills, with the ability to interact effectively with employees and stakeholders at all levels of the organization.
• Detail-oriented, proactive, and willing to learn, with the ability to work independently and follow instructions effectively.
• Possesses a pleasant, professional, and customer-service-oriented attitude.
• Able to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Additional Information

WD thrives on the power and potential of diversity. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. We are also committed to offering opportunities to applicants with disabilities and ensuring all candidates can navigate our careers website and hiring process. Please contact us at [e-mail] to advise us of your accommodation request, including the job title and requisition number.

Notice To Candidates: WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. If you encounter such requests, report them to WD Ethics Helpline or email [e-mail].