Contracts Specialist

Petrofac; Kuala Lumpur; Hybrid; MYR 50,000 - 80,000; Full time

Job summary

A leading energy service provider is seeking a Contracts Specialist to manage the administration of contracts while ensuring compliance and effective stakeholder collaboration. This role requires strong analytical skills, a degree in a relevant field, and experience in contract management within the engineering or construction sectors. The position offers a dynamic environment with opportunities for professional growth, adhering to flexible working practices.

Qualifications

• Degree qualified in Quantity Surveying, Law, or related field.
• Proven ability to prepare correspondence on contractual matters.
• Experience in Contract Advisor or Administrator role within engineering, resources, or construction industries.

Responsibilities

• Assist with development and administration of assigned contracts.
• Manage subcontracts through all phases, including procurement and cost forecasting.
• Review contract terms to highlight areas of risk and make recommendations.

Skills

Analytical skills

Communication

Organizational skills

Negotiation

Stakeholder management

Education

Degree in Quantity Surveying, Law, or related field

Job description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Job Title: Contracts Specialist

Key Responsibilities

1. Assist with development and responsible for the administration of assigned contracts including contributing and reviewing scopes of work and contract conditions.
2. Assist with the procurement of subcontractors including negotiating and conforming subcontract and supply agreements with detailed input from the procurement, engineering & construction team.
3. Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion, and closeout.
4. Ensure contractor's documentation, including insurance, bonds, and securities, are received in accordance with the contract and are safely stored.
5. Develop and maintain sound professional relationships with key suppliers.
6. Responsible for the correct and effective post-award administration of assigned contracts including assessing, reviewing, and advising applicable package managers in respect of contractor claims for variations, progress claims, and extensions.
7. Review the contract general terms and conditions to highlight areas of risk such as ambiguities, conflicts, or deviations from the scope of work. Make recommendations to the Commercial Manager on risk mitigation; closely monitor remedial actions and suggest appropriate trade-offs.
8. Implement mechanisms to monitor compliance with contract terms and conditions.
9. Identify and recognize contract claims as they develop and provide input to the Commercial Manager for timely resolution, involving legal expertise as needed.
10. Ensure adherence to contract securities and insurance provisions and implement requirements in Corporate Risk Management.
11. Manage change control during post-award contract management, including contract variations.
12. Review and coordinate monthly progress claims and prepare progress payment certificates.
13. Manage relevant budgets and expenditure, ensuring compliance with protocols and procedures.
14. Create purchase orders and review invoices against scope of work.
15. Establish strong working relationships with BCI, management, and project stakeholders.

Essential Qualifications and Skills

1. Degree qualified in Quantity Surveying, Law, or related field.
2. Proven ability to administer and prepare correspondence, position papers on contractual and commercial matters, with strong analytical and drafting skills.
3. Highly organized and energetic team player with excellent communication skills.
4. Ability to work with multiple stakeholders, applying time management and prioritization skills to deliver outcomes.
5. Previous experience in a Contract Advisor or Contract Administrator role within engineering, resources, or construction industries.

Additional Information