Contract Administration & Support Executive

Singtel; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading communications technology group in Kuala Lumpur seeks a Procurement Executive. This role involves supporting Corporate Procurement operations, primarily in contract management and enhancing procurement processes. The ideal candidate should hold an internationally-accredited diploma in a relevant field and have experience in procurement operations. Strong skills in Microsoft Office and familiarity with procurement systems like SAP and Ariba are required.

Qualifications

• Minimum 3 years of relevant working experience preferred.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word, etc.).
• Comfortable in using systems and technologies.

Responsibilities

• Support Corporate Procurement operations in Contract Management.
• Assist to maintain Standard Operating Procedure (SOP) documentation.
• Identify gaps and operational issues within the procurement process.

Skills

Contract management principles

Microsoft Office applications

Sourcing processes

Excellent communication skills

Attention to detail

Education

Internationally-accredited diploma in Accountancy, Business, Finance, or supply chain

Tools

SAP

Ariba

Ivalua

Job description

Overview

Be a part of something BIG!

SayHELLO to BIG Possibilities with Singtel KL(Sudong MY Sdn Bhd)!

Singtel is Asia's leading communications technology group, our presence spans across 21 countries in Asia, Australia, and Africa. We thrive on innovation, digital transformation, and harnessing next-generation technology to create a more sustainable and digital future. Now, we are bringing this energy to Kuala Lumpur with the launch of our brand-new Shared Services Centre!

The Procurement Executive is a member of the Corporate Procurement team and will be responsible for supporting Corporate Procurement operations in the areas of Contract Management. In future, the role may evolve to also support central hosting of procurement tender events for Group and OpCos

Make an Impact by:

Procurement Operations Support

• Contract records creation and maintenance in Ivalua/Ariba and SAP systems.
• Provide guidance and train suppliers in Ariba onboarding and registration.
• Generate Procurement reports from SAP BW and relevant Procurement systems.
• In future, to potentially expand role to handleadministration of Tender/Request for Proposal (RFP) events using the procurement platform

Procurement Process Documentation and Enhancement

• Assist to maintain and operate by Standard Operating Procedural (SOP) documentation for Tender and Contract Administration support services.
• Identify gaps and operational issues within Tender and Contract Administration support process and support the implementation of fixes, process enhancements or workarounds to address these gaps or issues.
• Support the maintenance of training materials and provide advisory to relevant internal stakeholders and users on the process steps
• Assist conducting User Acceptance Testing (UAT) in Procurement system implementation projects or Change Requests (CR) enhancements.

Skills for Success:

• Internationally-accredited diploma in Accountancy, Business, Finance, supply chain, related.
• Minimum 3 years of relevant working experience preferred
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word, etc.)
• Familiarity with contract management principles and sourcing processes, systems like Ariba, Ivalua, SAP
• Comfortable in using systems and technologie
• Excellent communication skills with the ability to translate technical issues into clear business language and vice versa
• Meticulous attention to detail, with a customer-centric mindset and process-oriented thinking.

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