Compliance Administrator / Executive

SPW CIRCULAR SERVICES SDN. BHD.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading compliance services company in Selangor is seeking a Compliance Administrator. The role involves high-volume data entry, document preparation, and administrative support for the Compliance Head. Ideal candidates have 3-5 years of experience and are proficient in Google Workspace and Excel. Attention to detail and strong communication skills are essential. Willingness to travel occasionally is a plus.

Qualifications

• Minimum 3–5 years of experience in administrative or compliance support.
• Proficiency in Excel/Google Sheets for document tracking.
• Basic IT knowledge is an advantage.

Responsibilities

• Perform high-volume data entry and document processing.
• Assist in preparing compliance-related documents and forms.
• Provide support for sustainability and ESG reporting.

Skills

Detail-oriented

Strong proficiency in Google Workspace

Strong written and verbal communication skills

Organizational skills

Proactive

Tools

Microsoft Excel

Google Sheets

Job description

Perform high-volume data entry, document processing and ensure accuracy across compliance trackers and databases.

Maintain and update Google Sheets / Excel spreadsheets, including linking documents, logs and reports for easy reference.

Assist in preparing, formatting and filing compliance-related documents, forms, and submissions.

Act as administrative support to the Compliance Head, including scheduling, preparing meeting materials and following up on assigned tasks.

Support internal tracking of deadlines, approvals and completion of compliance-related and administrative tasks.

Liaise with suppliers and vendors to obtain quotes and arrange logistics as directed.

Coordinate with internal stakeholders to gather and consolidate required information.

Provide support for sustainability and ESG reporting, audits and initiatives when required.

Contribute to the improvement of standard operating procedures, checklists and documentation processes.

Perform ad-hoc administrative and coordination duties as assigned.

Requirements and Skills

• Minimum 3–5 years of experience in administrative, reporting or compliance support roles.
• Strong proficiency in Google Workspace and Microsoft Office, especially Excel/Google Sheets (formulas, linking data, document tracking).
• Experience with document management and maintaining trackers or inventories.
• Detail-oriented, highly organised and able to manage multiple priorities independently.
• Strong written and verbal communication skills.
• Basic IT knowledge is an advantage.
• Exposure to compliance or sustainability reporting is an advantage, but not essential.
• Proactive, resourceful and reliable with the ability to work closely with senior management.
• Willingness to travel occasionally if required.

Insights and Application

• Salary match
• Number of applicants
• Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Compliance Administrator?
• Are you willing to travel for this role when required?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

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