Company Secretary (Legal)

Adecco Malaysia; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a skilled Corporate Secretary to oversee corporate governance and compliance. In this pivotal role, you will coordinate Board meetings, manage statutory filings, and provide essential legal and administrative support to the General Counsel. Your expertise in the Companies Act 2016 and corporate governance best practices will ensure that the organization operates smoothly and adheres to all regulatory requirements. Join a dynamic team where your contributions will be valued, and help shape the future of corporate governance in a forward-thinking environment.

Qualifications

• 3-5 years of experience in corporate secretarial functions.
• Strong knowledge of the Companies Act 2016 and corporate governance.

Responsibilities

• Coordinate Board, AGM, and Audit Committee meetings.
• Maintain statutory records and ensure compliance with regulations.

Skills

Corporate Secretarial Functions

Regulatory Compliance

Communication Skills

Organizational Skills

Multitasking

Microsoft Office Proficiency

Legal Document Management

Education

Bachelor’s degree in Law

Bachelor’s degree in Business Administration

Professional Certification (MAICSA)

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Principal Duties and Responsibilities:

• Corporate Secretarial Functions:
• Coordinate and facilitate Board, AGM, and Audit Committee meetings, including scheduling, agenda preparation, and follow-up actions.
• Act as liaison with respective persons-in-charge (PICs) for the timely compilation and circulation of meeting papers and board materials.
• Assist in drafting and reviewing minutes, resolutions, statutory forms, and corporate governance documents.
• Maintain statutory records and ensure all corporate filings comply with the Companies Act 2016 and other applicable regulations.
• Liaise with external company secretaries, regulatory authorities, and relevant stakeholders for statutory filings and corporate governance compliance.
• Ensure timely preparation and lodgment of statutory forms and returns with the Companies Commission of Malaysia (SSM) and other relevant authorities.
• Monitor corporate governance and regulatory developments to ensure compliance with best practices.
• Legal and Administrative Support:
• Provide comprehensive secretarial and administrative support to the General Counsel.
• Manage the legal team’s documents, contracts, and administrative needs.
• Organize, store, and retrieve corporate and legal documents securely.
• Assist in the development, maintenance, and administration of the contract database, ensuring accuracy and timely updates.
• Track and monitor contract execution, renewals, and compliance obligations.
• Ensure timely stamping of legal documents in compliance with applicable laws.
• Support budget tracking and expense management for the legal department.
• Plan and coordinate travel and logistical arrangements for legal and corporate secretarial functions.
• Assist with a variety of special projects as assigned

Qualifications & Skills:

• Minimum Bachelor’s degree in Law, Business Administration, or a related field.
• Professional Certification: Preferably an Associate Member (MAICSA) or Licensed Company Secretary recognized by the Companies Commission of Malaysia (SSM).
• At least 3–5 years of experience in corporate secretarial functions within a public or private company.
• Strong knowledge of the Companies Act 2016, corporate governance best practices, and regulatory compliance.
• Demonstrated experience in conducting secretarial tasks and providing administrative support.
• High proficiency in English and Bahasa Malaysia, both written and spoken.
• Strong organizational, communication, and multitasking skills with attention to detail.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) for scheduling, documentation, and planning.