Company Secretary (Legal)

Adecco Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading company based in Kuala Lumpur is seeking a Company Secretary to coordinate corporate meetings, ensure compliance with regulatory standards, and provide administrative support to the legal team. The ideal candidate will possess a Bachelor’s degree and professional certification, along with 3-5 years of relevant experience in corporate governance. This role offers opportunities to contribute to significant corporate functions and involves multitasking in a legal environment.

Qualifications

• At least 3-5 years of experience in corporate secretarial functions.
• Strong knowledge of Companies Act 2016 and corporate governance.
• Demonstrated experience in conducting secretarial tasks.

Responsibilities

• Coordinate and facilitate Board, AGM, and Audit Committee meetings.
• Maintain statutory records and ensure compliance with the Companies Act.
• Provide comprehensive secretarial and administrative support to General Counsel.

Skills

Organizational Skills

Communication

Multitasking

Attention to Detail

Proficiency in English

Proficiency in Bahasa Malaysia

Microsoft Office

Education

Bachelor’s degree in Law

Bachelor’s degree in Business Administration

Professional Certification (MAICSA or Licensed Company Secretary)

Job description

• Coordinate and facilitate Board, AGM, and Audit Committee meetings, including scheduling, agenda preparation, and follow-up actions.
• Act as liaison with respective persons-in-charge (PICs) for the timely compilation and circulation of meeting papers and board materials.
• Assist in drafting and reviewing minutes, resolutions, statutory forms, and corporate governance documents.
• Maintain statutory records and ensure all corporate filings comply with the Companies Act 2016 and other applicable regulations.
• Liaise with external company secretaries, regulatory authorities, and relevant stakeholders for statutory filings and corporate governance compliance.
• Ensure timely preparation and lodgment of statutory forms and returns with the Companies Commission of Malaysia (SSM) and other relevant authorities.
• Monitor corporate governance and regulatory developments to ensure compliance with best practices.
• Legal and Administrative Support:
  • Provide comprehensive secretarial and administrative support to the General Counsel.
  • Manage the legal team’s documents, contracts, and administrative needs.
  • Organize, store, and retrieve corporate and legal documents securely.
  • Assist in the development, maintenance, and administration of the contract database, ensuring accuracy and timely updates.
  • Track and monitor contract execution, renewals, and compliance obligations.
  • Ensure timely stamping of legal documents in compliance with applicable laws.
  • Support budget tracking and expense management for the legal department.
  • Plan and coordinate travel and logistical arrangements for legal and corporate secretarial functions.
  • Assist with a variety of special projects as assigned

Qualifications & Skills:

• Minimum Bachelor’s degree in Law, Business Administration, or a related field.
• Professional Certification: Preferably an Associate Member (MAICSA) or Licensed Company Secretary recognized by the Companies Commission of Malaysia (SSM).
• At least 3–5 years of experience in corporate secretarial functions within a public or private company.
• Strong knowledge of the Companies Act 2016, corporate governance best practices, and regulatory compliance.
• Demonstrated experience in conducting secretarial tasks and providing administrative support.
• High proficiency in English and Bahasa Malaysia, both written and spoken.
• Strong organizational, communication, and multitasking skills with attention to detail.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) for scheduling, documentation, and planning.

If you are interested to apply, please forward your latest resume [e-mail]

Subject: Job Application –Company Secretary