Company Secretary Assistant

KaiZhiZi Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in corporate governance is looking for a dedicated corporate secretary to manage statutory compliance and client communications. This role requires at least a Diploma and proficiency in Mandarin to engage with clients effectively. You'll oversee the preparation and filing of essential documents, ensure regulatory adherence, and support various administrative tasks. With a friendly work environment and potential for bonuses, it's an exciting opportunity for fresh graduates or experienced candidates ready to make an impact.

Benefits

Medical & Hospitalisation Leave

EPF / SOCSO / EIS / PCB contributions

Annual Performance Bonus

Convenient location – next to MRT Station

Company Trips

Positive & Friendly Work Environment

Qualifications

• Minimum education required is a Diploma.
• Proficient in Mandarin for communication with clients.
• Fresh graduates encouraged to apply.

Responsibilities

• Prepare and file statutory documents in compliance with Companies Act 2016.
• Maintain and update statutory records and resolutions.
• Liaise with clients and authorities for timely filing of documents.

Skills

Communication Skills

Confidentiality

Attention to Detail

Organizational Skills

Legal Knowledge

Education

Diploma / Degree in Business Administration or related fields

Familiarity with the Companies Act 2016

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Fewer than 40 applicants. You still have a chance!

• Minimum education: Diploma and above
• Skills required:Communication Skills, Confidentiality, Attention to Detail, Organizational Skills, Legal Knowledge
• Fresh graduates are encouraged to apply
• Proficient in Mandarin (spoken, written, and reading) – to communicate with our overseas Mandarin-speaking clients.
• Required skills:Communication Skills, Confidentiality, Attention to Detail, Organizational Skills, Legal Knowledge
• Familiarity with the Companies Act 2016 and SSM MyCoID portal.
• Diploma / Degree in Business Administration, Law, Corporate Governance, or related fields.
• Able to work independently with attention to detail.
• Strong communication, organizational and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• A team player with good time management skills.

Added Advantages (Preferred but not mandatory): -

• Candidates who are available to start immediately will be given priority.
• Familiar with MBRS or other electronic filing platforms.
• Experience handling multiple clients/portfolios.
• Knowledge in using corporate secretarial software.
• Assist in preparing and filing statutory documents in compliance with the Companies Act 2016, regulations, and guidelines.
• Maintain and update statutory records, registers, and resolutions.
• Prepare board resolutions, minutes of meetings, and related documentation.
• Liaise with clients, SSM, LHDN, auditors, and other relevant authorities.
• Ensure timely filing of Annual Returns and other statutory documents.
• Support incorporation of new companies and changes to existing structures (e.g. directors, shareholders, business nature).
• Provide administrative and client communication support as needed.
• 5 Working Days
• Medical & Hospitalisation Leave
• EPF / SOCSO / EIS / PCB contributions
• Annual Performance Bonus
• Convenient location – next to MRT Station
• Company Trips
• Positive & Friendly Work Environment

Communication Skills Confidentiality Attention to Detail Organizational Skills Legal Knowledge

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