Company Secretarial Assistant

Celcom & Digi; Petaling Jaya; On-site; MYR 48,000 - 72,000; Full time

Job summary

CelcomDigi is seeking a Company Secretarial Assistant to support the Group Company Secretary in ensuring compliance and smooth operations within the Board. The ideal candidate will have substantial experience in corporate secretarial functions and be able to manage a variety of tasks including organizing meetings, preparing statutory documents, and fostering effective communication within the Board. Join us in our mission to be Malaysia’s leading telco-tech company, advancing society through innovation.

Qualifications

• A minimum of 5 years of hands-on company secretarial experience.
• Membership with MAICSA or MACS is advantageous.
• Familiarity with Companies Act and statutory requirements.

Responsibilities

• Assist in handling company secretarial matters independently.
• Prepare Directors’ Circular Resolutions and related board papers.
• Manage Board members' affairs and issue Service Invoices.

Skills

Interpersonal skills

Communication skills

Proficiency in minutes writing

Education

Bachelor's degree in Corporate Administration

ICSA or LLB qualifications

Job description

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Company Secretarial Assistant

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Job Description

The Company Secretarial Assistant is responsible for assisting in various secretarial tasks to ensure compliance and smooth operations within the Board and its committees.

Responsibilities

• Assist the Group Company Secretary in handling company secretarial matters for private entities and joint ventures independently.
• Prepare and circulate Directors’ Circular Resolutions.
• Organize and facilitate Board and Board Committee meetings for subsidiaries, including preparing related board papers, minutes, and materials.
• Prepare and lodge all statutory documents within the required statutory period to SSM, and update statutory records to ensure compliance with relevant authorities.
• Manage Board members' affairs, including monitoring their benefits and entitlements, and issuing Service Invoices for Directors’ fees.
• Assist the Group Company Secretary in preparing documents for the AGM of the listed entity, including venue arrangements and logistics.
• Undertake other ad hoc projects as assigned.

Requirements

• A minimum of 5 years of hands-on company secretarial experience in a listed company or corporate consultancy.
• Membership with MAICSA or MACS is advantageous.
• Holds a Bachelor's degree in Corporate Administration or possesses professional qualifications such as ICSA or LLB.
• Experience in providing services to private limited and public listed companies.
• Well-versed in the Companies Act, statutory requirements, and business regulations related to corporate secretarial functions. Familiarity with listing requirements is an added advantage.
• Strong interpersonal and communication skills.
• Proficiency in minutes writing.

Next Steps

Thank you for taking the first step towards joining our team at CelcomDigi! After submitting your application, our Talent Acquisition team will review your CV and contact shortlisted candidates for further steps, including pre-screening, interviews, and assessments.

At CelcomDigi, we aim to be Malaysia’s leading telco-tech company, powering transformation through 5G, AI, and innovation that impacts over 20 million customers. Your role is about enabling businesses to thrive, connecting communities, and advancing society, as we build a brand rooted in trust, reliability, and customer excellence. With our employer value proposition, Grow with Purpose. Build with Trust, you’ll have opportunities to innovate responsibly and create impactful digital solutions. If you're driven, future-focused, and eager to be part of something bigger, we want you on our team.

Let’s advance and inspire Malaysia together! #WeAreCelcomDigi

CelcomDigi is an equal opportunity employer, committed to transparent, objective, and fair employment practices.