Company Secretarial Assistant

ASQ Corporate Services; Johor Bahru; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player in corporate services is seeking a dedicated individual for a vital role in company secretarial work. This position involves preparing statutory documents, ensuring compliance with the Companies Act, and supporting the Secretarial Department. The ideal candidate will have a strong educational background in business or law, possess excellent communication skills in English and Bahasa Malaysia, and be resourceful in navigating the complexities of corporate governance. Join a forward-thinking firm that values professional growth and offers study leave for relevant examinations, making this an exciting opportunity for anyone looking to build a long-term career in the secretarial field.

Benefits

Study Leave for Professional Examinations

Career Development Opportunities

Qualifications

• Possession of MAICSA or Licensed Secretary with Practicing Certificate is preferred.
• Good communication skills in English, Bahasa Malaysia, and Mandarin is an advantage.

Responsibilities

• Preparation of statutory documents and ensuring compliance with CCM.
• Organising Board and General Meetings, including preparing agenda papers.
• Liaising with clients and authorities regarding secretarial matters.

Skills

Company Secretarial Work

Compliance with Companies Act

Communication Skills

MYCOID System Proficiency

Organizational Skills

Education

Diploma/Degree in Business Management

Recognised Accounting Degree

ICSA Qualification

Bachelor Degree in Law

Tools

MYCOID System

MBRS System

Job description

Job Responsibilities:

1. Preparation of Circular Resolutions, Minutes of General Meetings, Annual Returns, and statutory forms/documents.
2. Ensuring proper and timely filing of statutory forms/returns with the Companies Commission of Malaysia (CCM).
3. Supporting and assisting the Secretarial Department in all aspects of company secretarial work, including maintenance of statutory files and records, and compliance with statutory requirements.
4. Preparing documents/forms for certification by the Company Secretary.
5. Organising Board/Committee Meetings and General Meetings, including preparing agenda papers and meeting files.
6. Liaising with External Auditors during audits and providing requested information; coordinating with legal advisors on related agreements and documents.
7. Understanding the Company’s Memorandum and Articles of Association/Constitution and Shareholders/Joint Venture Agreements.
8. Proficient in using MYCOID system for company incorporation, share allotments, and changes to directors, managers, and secretaries.
9. Responsible for preparing Annual Returns using the MBRS system.
10. Handling administrative functions such as preparing cover letters, correspondence, and maintaining proper filing.
11. Advising clients on compliance with the Companies Act, 2016, and other statutory requirements.
12. Liaising with clients, CCM, Bursa Malaysia Securities Berhad, Securities Commission, and other authorities regarding secretarial matters.

Job Requirements:

• Diploma/Degree in Business Management, Law, LS issued by CCM, Recognised Accounting Degree, or equivalent professional qualifications; or part-qualified ICSA.
• Possession of MAICSA, Licensed Secretary with Practicing Certificate, or Bachelor Degree in Law with Bar Admission.
• Resourceful, committed, and eager to develop a long-term career in a secretarial firm.
• Good written and oral communication skills in English and Bahasa Malaysia; proficiency in Mandarin is an advantage.
• Study leave provided for relevant professional examinations.