COMPANY LICENSED SECRETARY

Creative Business Management Sdn. Bhd.; Johor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Johor is seeking a Licensed Company Secretary and a Company Secretary Assistant. The Licensed Secretary oversees compliance with statutory records, while the Assistant supports document preparation and enhances departmental workflows. Ideal candidates will have relevant qualifications and experience, alongside strong multitasking and communication skills.

Qualifications

• Possess more than 2 years of experience in company secretarial practice.
• Ability to work independently and as a strong team player.
• Proficiency in English and Bahasa Malaysia; Mandarin is an advantage.

Responsibilities

• Prepare and maintain statutory records and documents.
• Liaise with relevant authorities to ensure compliance.
• Assist in enhancing workflows within the secretarial department.

Skills

Multitasking

Time Management

Client Relationship

Analytical Skills

Education

SSM secretary practicing license

ICSA

Degree in business administration (corporate)

Job description

Company Secretary Department Job Description

• Preparing documents related to statutory records (such as directors' and members' resolutions)
• Maintaining and updating secretarial records
• Ensuring proper and timely lodgment/submission of statutory documents to relevant authorities in compliance with the Companies Act and other relevant laws
• Liaising with the Companies Commission of Malaysia (CCM), lawyers, auditors, and stamping office to ensure all documents meet requirements
• Assisting in enhancing workflows and systems of the secretarial department
• Performing other ad-hoc duties as assigned

Company Secretary Assistant

• Assisting the Company Secretary in preparing related statutory documents
• Maintaining and updating secretarial records
• Liaising with CCM, lawyers, auditors, and stamping office to ensure compliance
• Performing other ad-hoc tasks as assigned by management

Requirements:

Licensed Company Secretary

• Possess a valid SSM secretary practicing license, LS license, or MIA membership
• More than 2 years of experience in company secretarial practice
• Ability to multitask and work independently
• Excellent client relationship and time management skills
• High integrity, strong work ethics, and a sense of responsibility, commitment, and discipline
• Proficiency in English and Bahasa Malaysia; ability to speak and write Mandarin is an advantage

Company Secretary Assistant

• Possess a full or partial professional qualification such as ICSA, or be a finalist or pursuing ICSA; or hold an advanced/higher/graduate diploma in secretarial studies, degree in business administration (corporate) or equivalent
• Candidates with relevant secretarial experience but without the specified qualifications are encouraged to apply
• Strong team player with meticulous attention to detail and resourcefulness
• Ability to multitask and work independently
• Proactive attitude and strong analytical skills
• High integrity, excellent work ethics, and a strong sense of responsibility, commitment, and discipline
• Good command of English and Bahasa Malaysia; proficiency in Mandarin is an advantage

Additional Information

Interested candidates can sign in and update their profile to receive insights. The application process includes questions about your right to work in Malaysia, expected salary, qualifications, experience, language skills, and notice period.