CBS Administrative Officer

Ernst & Young Advisory Services Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Continuous learning

Flexible working arrangements (FWA)

Diverse and inclusive culture

Structured leadership development

Job summary

EY Malaysia is seeking an Administrative Officer to provide comprehensive administrative and support services within a department. You’ll ensure smooth operations in all administrative matters and work independently under tight deadlines.

Key responsibilities include handling calls, processing accounts, correspondence, expenses, and leave verification, plus office coordination and client liaison. Candidates should have a diploma and at least 2 years of related experience.

Qualifications

• At least Diploma in Business Administration / Management.
• Minimum of 2 years of work experience in the related field.
• Experience in administrative support or equivalent.

Responsibilities

• Provide comprehensive administrative support within a department.
• Handle calls, processing accounts, correspondence, expenses and leave verification.
• Office coordination and liaison with clients; support Partners in the absence of the Executive Assistant.
• Assist with photocopying/scanning, reports, and filing; manage travel bookings as needed.

Skills

Organizational skills

Communication skills

Problem solving

Team player

Education

Diploma in Business Administration / Management

Job description

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At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusiveculture and technology to become the best version of you. And we’re counting on your unique voice andperspective to help EY become even better, too. Join us and build an exceptional experience for yourself, anda better working world for all.

Join our Core Business Services (CBS) team and you will help support the important business enablementfunctions that keep our organization running strong. As a CBS professional, you will work across teams toprovide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, winin the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance,Technology, Talent Team, Brand Marketing and Communications, Business Development and RiskManagement.

The opportunity

The Administrative Officer will provide comprehensive, quality administrative and support services within a department. You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Your key responsibilities

The Administrative Officer serves as administrative support within a department who provide comprehensivequality services for the department. The successful incumbent must be able to work independently, under tightdatelines and handles a wide variety of activities and confidential matters with discretion. The tasks involved
include handling calls, processing accounts, handling of correspondence, expenses and leave verification andoffice coordination. Other than that, your responsibilities include:

• Photocopying/scanning – assist in photocopying and scanning of project related documents at the officeand client’s office.
• Reports – printing of tabs, printing of reports and appendices and exhibits, collation of documents andbinding of client reports
• Conducting company and individual searches through search engines like RAMCI and SSM and doingrelationship mapping
• Equipment inventory – requisition for purchase and monitoring of FTDS asset movements e.g. HDDsinternal and external, USB thumb drives, laptops, imaging equipment, etc.
• Filing/archiving – maintaining a list of documents to be and have already been archived in the warehouse.
• Help in fieldwork activity (if needed) – email reading and deciphering audio clips, as and when required
• Booking accommodations and flights, unless EA is not available.
• General administrative duties – stationery requests, preparation of invoices, GFIS payment requests, etc.
• Liaising with clients whenever the need arises
• Assisting and supporting the Partners in the absence of the Executive Assistant

Skills and attribute to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

To qualify for the role you must have

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 2 years of work experience in the related field

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloadsin a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strongpeople management skills and a genuine passion to make things happen in a dynamic organization. If you’reready to take on a wide range of responsibilities and are committed to seeking out new ways to make adifference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll berewarded for your individual and team performance. We are committed to being an inclusive employer and arehappy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy.
Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact,
  your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the
  world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to
  help others find theirs.

The exceptional EY experience. It’s yours to build.

EY | Shaping your future with confidence

EY exists to build a better working world, helping to create long-term value for clients, people and society and
build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and
help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find
new answers for the complex issues facing our world today.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

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