Buying Assistant

Mothercare Malaysia; Seri Kembangan; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading retail company in Malaysia is seeking a Buying Assistant to support the buying team with administrative tasks like item master maintenance and report generation. The ideal candidate has at least 2 years of relevant experience and strong skills in Microsoft Excel. This role involves assisting with purchase orders, following up on shipments, and conducting data analysis. Join a team that values initiative and collaboration.

Qualifications

• At least 2 years of related working experience.
• Show initiative, integrity, and problem-solving skills.
• Good communication skills and proficiency in Excel.

Responsibilities

• Assist the Buyer in raising a purchase order.
• Create Item Master in the system.
• Follow up incoming shipments with logistics and principals.
• Assist in promotion and stock planning.
• Generate sales, inventory, and best-sellers reports.

Skills

Initiative

Problem-solving skills

Team player

Communication skills

Proficiency in Microsoft Excel

Comfortable with data

Attention to detail

Strong planning skills

Job description

Reporting Relationships

• Reports to: Head of Buying & Merchandising/ Buyer
• Direct reports: NIL

Job Summary

Buying Assistant supports the buying team to complete all administrative work, such as item master maintenance, creating routine reports, and other ad-hoc tasks

Key Responsibilities

• Buying
• Assist the Buyer in raising a purchase order
• Creation of Item Master in the system
• Ensure all prices are maintained correctly in the system
• Follow up all incoming shipments with the logistics team and principals
• Stocks and Promotion Planning
• Assist Buyer on promotion, stocks and planogram planning
• Liaise with the warehouse on all stock preparation
• Work with the e-commerce team on stock allocation
• Reporting & Data Analysis
• Sales report
• Inventory report
• Sell-through report
• Best sellers report

Qualifications & Requirements

• At least 2 years of related working experience
• Show initiative, integrity, and problem-solving skills
• Be a team player
• Have good communication skills
• Good with Microsoft Excel to generate structured reports
• Comfortable with data
• Detailed and meticulous
• Strong planning skills