Business Support Executive

Hitachi Vantara Corporation; Subang Jaya; On-site; MYR 48,000 - 60,000; Full time

Job summary

Hitachi Energy is looking for a Business Support Executive to enhance operational efficiency in Subang Jaya. This role includes managing documentation, supporting executive communications, and ensuring regulatory compliance. Candidates should possess strong organizational skills and a bachelor’s degree, with a focus on proactive communication and confidentiality. Join us to contribute to key projects driving our success.

Benefits

Employer-sponsored medical plan

Employer provident fund (EPF)

Group Term Life insurance

Hospitalization Insurance

Leave programs

Qualifications

• 5+ years in executive assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.

Responsibilities

• Perform document control and records management.
• Draft, review, and edit documents, presentations, and reports.
• Manage internal and external communications and stakeholder support.

Skills

Organizational skills

Time-management skills

Communication skills

Problem-solving skills

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Description

The opportunity:

Hitachi Energy Service is a trusted lifecycle partner, providing customers with secure, sustainable, and innovative service solutions, globally. Our Service offerings empower customers & partners to holistically manage the asset lifecycle—from start-of-life (e.g., Install & Commission), through services designed to strengthen operational-life (e.g., Upgrade, Repair & Extend), to end-of-life activities (e.g., Replace & Decommission). Designed to adapt to every O&M strategy, services can be procured stand-alone or as part of an EnCompass partnership agreement. Additionally, the net-zero transition begins with the Installed Base and we continue to innovate across our ‘Sustain & Decarbonize’ category, which includes our made-for sustainability offerings.

The Business Support Executive is an integral part of our dynamic leadership team. This role offers a unique opportunity to support multiple leaders, manage sensitive information, and ensure the efficient operation of our business in Service- Malaysia. You'll be at the heart of our organization, contributing to key projects and initiatives that drive our success. If you have outstanding communication and presentation skills and a proactive approach, this is the perfect role for you!

How you'll make an impact:

• You will perform document control and records management on behalf of project user groups, including maintenance and delivery of records/data management services and systems, which may include maintenance of files, archiving, and management of repositories.

• You will apply broad theoretical job knowledge to draft, review, and edit documents, presentations, and reports, schedule and coordinate meetings, appointments, and travel arrangements for executives.

• You will organize and prepare for internal and external meetings, including setting agendas and taking minutes, manage travel arrangements and process expense reports accurately and timely.

• You will support special projects, research, and data analysis and assist with onboarding new hires, ensuring they have the necessary access and equipment.

• You will act as the point of contact for the service team in MY and stakeholders across the hub, managing communications, SCM and finance related support including PR / PO / Invoicing process and office supplies and handle sensitive information with discretion and maintain confidentiality.

• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Your background:

• You hold a bachelor's degree preferred.

• Minimum of 5 years of experience in an executive assistant or similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Ability to interact professionally with all levels of the organization and external partners. Strong problem-solving skills and attention to detail.

• Excellent verbal, written communication skills with excellent know-how of making PowerPoint presentation.

More about us:

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out. For this role, depending on grade and experience, we offer the following employee benefits (subject to the respective plan rules):

• Employer-sponsored medical plan (inc. dental care)

• Employer provident fund (EPF) – employer and employee

• Group Term Life insurance, Group Personal Accident insurance, Group Business Travel insurance

• Hospitalization Insurance

• Leave programs (Annual leave, medical leave, Hospitalization leave, Exam leave etc.)

*Benefits are subject to the respective plan rules.

We can provide more information during the recruitment process.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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