Business Support Executive

H-E Parts; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in service solutions is seeking a Business Support Executive in Malaysia. The role is critical in managing sensitive information and supporting multiple leaders with effective communication, document management, and organizational skills. Candidates should possess a Bachelor's degree and have at least 5 years of relevant experience. The position offers competitive benefits and fosters a collaborative work environment.

Benefits

Employer-sponsored medical plan

Employer provident fund (EPF)

Group Term Life insurance

Leave programs (Annual leave, medical leave)

Qualifications

• Minimum of 5 years of experience in an executive assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to interact professionally with all levels of the organization.

Responsibilities

• Perform document control and records management.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Manage communications and support SCM and finance related tasks.

Skills

Time-management

Organizational skills

Communication

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Hitachi Energy Service is a trusted lifecycle partner, providing customers with secure, sustainable, and innovative service solutions, globally. Our Service offerings empower customers & partners to holistically manage the asset lifecycle—from start-of-life (e.g., Install & Commission), through services designed to strengthen operational-life (e.g., Upgrade, Repair & Extend), to end-of-life activities (e.g., Replace & Decommission). Designed to adapt to every O&M strategy, services can be procured stand-alone or as part of an EnCompass partnership agreement. Additionally, the net-zero transition begins with the Installed Base and we continue to innovate across our ‘Sustain & Decarbonize’ category, which includes our made-for sustainability offerings.

The Business Support Executive is an integral part of our dynamic leadership team. This role offers a unique opportunity to support multiple leaders, manage sensitive information, and ensure the efficient operation of our business in Service- Malaysia. You'll be at the heart of our organization, contributing to key projects and initiatives that drive our success. If you have outstanding communication and presentation skills and a proactive approach, this is the perfect role for you!

How you'll make an impact:

You will perform document control and records management on behalf of project user groups, including maintenance and delivery of records/data management services and systems, which may include maintenance of files, archiving, and management of repositories.

You will apply broad theoretical job knowledge to draft, review, and edit documents, presentations, and reports, schedule and coordinate meetings, appointments, and travel arrangements for executives.

You will organize and prepare for internal and external meetings, including setting agendas and taking minutes, manage travel arrangements and process expense reports accurately and timely.

You will support special projects, research, and data analysis and assist with onboarding new hires, ensuring they have the necessary access and equipment.

You will act as the point of contact for the service team in MY and stakeholders across the hub, managing communications, SCM and finance related support including PR / PO / Invoicing process and office supplies and handle sensitive information with discretion and maintain confidentiality.

Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Your background:

You hold a bachelor's degree preferred.

Minimum of 5 years of experience in an executive assistant or similar role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and time-management skills.

Ability to interact professionally with all levels of the organization and external partners. Strong problem-solving skills and attention to detail.

Excellent verbal, written communication skills with excellent know-how of making PowerPoint presentation.

More about us:

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out. For this role, depending on grade and experience, we offer the following employee benefits (subject to the respective plan rules):

Employer-sponsored medical plan (inc. dental care)

Employer provident fund (EPF) – employer and employee

Group Term Life insurance, Group Personal Accident insurance, Group Business Travel insurance

Leave programs (Annual leave, medical leave, Hospitalization leave, Exam leave etc.)

*Benefits are subject to the respective plan rules.

We can provide more information during the recruitment process.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

About the company

H-E Parts International offers solutions in support of surface mining equipment fleets, crushing and materials processing and mobile construction equipment fleets.

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