Business Partnerships

International Schools Partnership Limited; George Town; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading international school is seeking a Business Partnership Assistant to provide administrative support and coordination. The role includes managing student registrations, coordinating co-curricular activities, and maintaining effective communications within a dynamic school environment. Ideal candidates should possess strong organizational skills and a commitment to support school operations.

Qualifications

• 3+ years of experience in an administrative role.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks effectively.

Responsibilities

• Manage student registration and greeting visitors.
• Coordinate co-curricular activities and school trips.
• Handle communications and support external partnerships.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Office software

Job description

Description

ISP Business Partnership AssistantRole Profile

Purpose of the role

The ISP Business Partnership Assistant role provides front-facing administrative support and coordination to ensure the smooth day-to-day running of the school. This includes managing student registration, coordinating co-curricular activities and school trips, handling communications and reception duties, and supporting business partnerships with external vendors. The role requires strong organisational skills, a proactive approach, and a commitment to maintaining a welcoming and efficient school environment aligned with ISP’s principles and safeguarding standards.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Key Responsibilities

Student register

• Organise and manage the late student system.
• Greet all incoming students, families, and guests respectfully and professionally.
  
  

Locker key management

• Manage locker arrangements and duplicate lost keys.
  
  

Parcel handling (internal & external)

• Receive and distribute post and parcels.
  
  

CCA and afterschool cover, as needed

• Co-Curricular Activities Coordinator: Coordinate co-curricular activities (CCAs) with teachers, external vendors, Admin, and Finance.
• Assist with school events outside of school hours as required.
  
  

Certification – graduates/prizes

• Arrange student certificates for graduates and awards.
  
  

School trips

• Coordinate school trip bookings with teachers, Admin, and Finance, and submit the School Trip online application with MOE.
• Use SchoolsBuddy for all current and future school trip planning, approvals, and logistics.
  
  

Other Administrative Duties

• Maintain a welcoming environment and provide appropriate hospitality to external vendors/agents, visitors, parents, students, and staff.
• Address queries from parents, visitors, external vendors, and agents.
• Answer phone calls in a pleasant manner and direct them to the respective staff member.
• Filter all telephone calls for the Campus Principal.
• Respond promptly and effectively to telephone inquiries.
• Assist teachers and students with making external phone calls as required.
• Assist in all aspects of maintaining a professional front office service.
• Ensure the reception area is clean and pleasant at all times; coordinate with the Maintenance Department to report any cleaning needs in the reception area.
• Respond to admission inquiries from parents and visitors to the school.
• Support all administrative functions during peak periods.
• Coordinate room/MPH/Library/etc. bookings.
• Cover for the Admin Executive during leave or when unavailable.
• Cover for the Admin Executive during her lunch break.
• Liaise with external vendors and agents to support business partnerships and collaborations.
• Carry out other tasks as required by the Campus Principal.
  
  

Skills, Qualifications And Experience

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software and tools.
• High school diploma or equivalent.
• 3+ years of experience in an administrative role.
• Ability to handle multiple tasks and prioritize effectively.
  
  

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.