Business Meeting Coordinator (Johor)

YottaValue; Johor Bahru; Remote; MYR 100,000 - 150,000; Part time

Job summary

A leading consultancy firm seeks a reliable freelance coordinator to arrange and facilitate business meetings in Johor Bahru, Malaysia. Responsibilities include researching potential partners, ensuring smooth communication, and documenting meeting outcomes. Ideal candidates will have experience in coordination, strong communication skills, and flexibility to accommodate schedules. This short-term project offers a unique opportunity to engage with local companies.

Qualifications

• Proven experience in coordinating business meetings or events.
• Strong organizational and communication skills.
• Ability to engage with senior-level contacts.

Responsibilities

• Research and connect with potential business partners.
• Arrange and confirm business meetings.
• Facilitate introductions and take meeting notes.

Skills

Proactive communication

Professional negotiation

Meeting facilitation

Job description

We’re looking for a reliable and professional freelance coordinator to help us arrange and support a series of business meetings between the “principal” and local companies in your country.

You will be responsible for:

• Researching and identifying potential business partners
• Arranging 5 confirmed meetings (with 2–3 additional ones on standby as backup)
• Accompanying the principal to the meetings
• Facilitating introductions and ensuring smooth communication
• Taking down meeting notes and photos using the templates provided
• Collecting and submitting business cards

This is not a sales or closing role — your job is to connect the right people and ensure the meeting takes place smoothly. The principal will handle the business pitch and presentation.

What’s Expected of You

• Be proactive and professional in outreach and appointment setting
• Confirm meetings with relevant senior-level contacts
• Plan schedules and transport thoughtfully to minimise travel time
• Adhere to provided guidelines and templates accordingly.

Time Commitment

• Short-term freelance project
• Prep time: 3–7 days
• Meeting days: 2–3 consecutive days (exact dates provided in advance)
• All 5 meetings must be completed within the stipulated window of 2 – 3 consecutive days
• You will have at least 1–2 weeks’ notice to prepare
• Flexibility required to adjust to the principal’s travel schedule if needed

To quality, please send us:

• A short introduction of yourself and your relevant experience
• Any experience in sales, events, business development or coordination will be an added advantage. Please highlight them accordingly.
• Your availability window periods for the current and upcoming month