Business Admin Assistant

Aon; Kuala Lumpur; Hybrid; MYR 20,000 - 100,000; Full time

Job summary

A multinational professional services firm in Kuala Lumpur is seeking a Business Admin Assistant to provide secretarial and administrative support to the Chief Executive Officer. This hybrid role involves coordinating travel arrangements, managing internal/external meetings, and ensuring smooth operational support for the business. Candidates should possess strong organizational and communication skills, along with a commitment to maintaining confidentiality. The firm offers a comprehensive benefits package and encourages a work/life balance.

Benefits

Global Wellbeing Days

Comprehensive benefits package

Flexible working styles

Qualifications

• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and manage sensitive information.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide secretarial and administrative support to the CEO.
• Coordinate travel arrangements for the team.
• Organize internal/external meetings and trainings.
• Maintain proper records and document control systems.
• Act as the liaison with business partners.

Skills

Secretarial support

Diary management

Travel arrangements

Administrative support

Communication

Confidentiality

Job description

Business Admin Assistant

We're hiring! We are looking for a Business Admin Assistant to join our Reinsurance team in KL, Malaysia. This is a hybrid role with the flexibility to work both virtually and from the office.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Provide secretarial and administrative support to the Chief Executive Officer, covering diary management activities, arranging travels and meetings, as required.
• Provide administrative and operational support for Aon Reinsurance Malaysia team, to ensure the smooth running of the company’s operation. Help the team achieve its financial objectives through efficient administration support.
• Coordinate for Malaysia team on the travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, etc.
• Plan, prepare, organize and/or coordinate internal / external meetings / trainings / market seminar, including all catering, equipment and logistical requirements. Ensure all processes complied Aon procedures and protocols.
• Manage and organize Aon Re Malaysia’ marketing and promotion projects including annual client appreciation event, regular festive gifts (Aon’s CNY Red Packet and hampers).
• Act as the contact point / liaison person with our business partners (clients, reinsurers and vendors). Follow up on incoming inquiries and ensure prompt response for time sensitive deliverables.
• Perform general administrative duties as required, including but not limited to the following:
  • Handle incoming, outgoing and mass mails, including courier, hand documents and post.
  • Data entry, photocopying/scanning, binding documents, filing, etc.
  • Maintain a proper and user-friendly filing and document control system.
  • Maintain proper record and keep track of the office’s inventory.
  • Properly maintain an up-to-date client contact listing.
• Work with other Executive/Team Assistants or other related parties within other countries under Head of South-East Asia supervision.
• Maintain a high level of confidentiality at all time.
• Undertake any ad-hoc admin projects/duties as required.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email [e-mail]