Billing Assistant

Otl Asia Sdn Bhd; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic company in Penang is seeking a Billing Assistant responsible for preparing invoices and managing billing documents. The role requires strong attention to detail and organizational skills, along with proficiency in Microsoft Excel. This position offers an opportunity to work collaboratively in a fast-paced environment and make a meaningful impact within the organization.

Benefits

Dynamic work environment

Qualifications

• Fresh graduates are encouraged to apply.
• Strong attention to detail and high level of accuracy in work.
• Problem-solving mindset with the ability to handle billing discrepancies.

Responsibilities

• Prepare and issue invoices to customers in accordance with customer requirements.
• Coordinate with the Marketing team to resolve customer disputes.
• Assist in inter-company billing during month-end closing.

Skills

Attention to detail

Organizational skills

Teamwork

Communication skills

Microsoft Excel

Education

Diploma or Bachelor's Degree in any field

Job description

Position Overview

Billing Assistant is responsible for preparing invoices, managing billing documents, and ensuring timely submission in line with customer and finance deadlines. The role involves coordinating with internal teams to resolve disputes, supporting month-end closing activities, and maintaining accurate records. Strong attention to detail, organizational skills, and teamwork are essential for success in this position.

Responsibilities

• Prepare and issue invoices to customers in accordance with customer requirements.
• Compile and provide relevant documents/reports as requested by customers.
• Coordinate with the Marketing team to resolve customer disputes.
• Prepare and issue credit/debit memos to the Finance Department for customer credit and debit notes.
• Maintain proper filing of billing-related documents and ensure timely retrieval upon request.
• Ensure invoices are submitted to customers within the required deadlines or Finance closing timelines.
• Liaise closely with drivers and the Trucking Department to ensure timely submission of proof of delivery for billing purposes.
• Assist in inter-company billing during month-end closing.
• Perform any other ad hoc tasks assigned by the superior.

Requirements

• Possess at least a Diploma, Advanced/Higher/Graduate Diploma, or Bachelor's Degree in any field.
• Fresh graduates are encouraged to apply.
• Proficiency in Microsoft Excel (advanced level preferred).
• Strong attention to detail and high level of accuracy in work.
• Good communication and interpersonal skills for effective coordination with internal teams and customers.
• Strong organizational and time management skills to meet strict deadlines.
• Problem-solving mindset with the ability to handle billing discrepancies.
• Fast learner with a positive attitude and adaptability to work in a fast-paced environment.

Why Join Us

At Overland, we offer a dynamic and collaborative work environment where your contributions are valued and recognized. Joining our team provides an opportunity to make a meaningful impact and drive positive change within the organization. Notably, our roles may involve travelling to affiliated companies for work-related purposes, further enriching your experience and broadening your horizons. Join Overland to embark on a journey where your talents are valued, growth is encouraged, and impactful changes are made.