AVP, Trade Finance Operations

The Japan Research Institute, Limited (Singapore Branch); Kuala Lumpur; Hybrid; MYR 120,000 - 180,000; Full time

Job summary

The Japan Research Institute, Limited (Singapore Branch) seeks an experienced Operations Manager in Kuala Lumpur to oversee banking operations, drive compliance, and lead a busy operational team.

You will manage end-to-end transaction processing, enforce internal controls, and coordinate with branches to ensure timely reporting and risk mitigation while promoting a strong compliance culture.

Qualifications

• Basic Diploma/ Degree required.
• Professional qualifications in Accounting and/ or Banking preferred.

Responsibilities

• Coach and guide subordinates to improve staff productivity.
• Promote compliance culture and ethical behavior in the team.
• Ensure compliance with corporate requirements and risk mitigation to reduce losses.
• Manage end-to-end daily transaction processing and/or authorization of actions.
• Provide day-to-day support for transactional activities and customer inquiries.
• Timely reporting of breaches and regulatory reporting as required.
• Review operating procedures and maintain processes.
• Work independently and as part of a team with minimal supervision.

Skills

Communication

Interpersonal skills

Leadership

Initiative

Time management

Prioritization

Microsoft Office

Education

Basic Diploma/ Degree

Professional qualifications in Accounting and/ or Banking

Job description

Select how often (in days) to receive an alert:

KEY RESPONSIBILITIES

People Management

• Coach and guide subordinates in terms of operational processes, skills and technical know-how in order to improve the staff productivity and to maintain consistency in operational support and delivery.
• To promote accountability and transparency, promote a sound compliance culture which reinforces ethical, prudent and professional behavior.
• To maintain key control aspect of the operations to ensure compliance with corporate requirements and risk mitigation thus reducing fraud losses/write-off and adjustments.
• Timely reporting of potential/actual breaches to the respective departments and branches.
• Address actual or suspected breaches of regulatory requirements or internal policies in a timely and appropriate manner.

Operations & Controls

• Effectively manage the transaction processing as well as department activities and ensure that the required tasks are completed within the expected time frame and operations are carried out in accordance with operating procedures.
• To manage end to end daily transaction processing and/or authorization of operational actions as well as department activities ensuring accuracy & efficiency and in compliance to internal controls/policies to mitigate any material operational risks that may result in operational failure/fraudulent activity.
• Manages day to day support and advice in the department for transactional activities.
• Manages the resolution of routine/day to day issues and provide support to branch with regards to customer enquiries, investigations and problem solving.
• Manages the defect and/or complaint management process.
• Timely reconciliations/issues resolution and submission of management/regulatory reporting as and when required.
• Work closely with other respective operations team to resolve any exceptions or queries.
• Proactively share new ideas and concepts to improve operations process.
• Is responsible for the review of operating procedures and the maintaining of processes.
• To work effectively both independently and as part of a team with minimal supervision.
• To perform other duties as assigned by the Supervisor/Management from time to time.
• To cover the duties of staff members in the department in his/her absence.
• To support Bank activities interrupted by an emergency/crisis.

AUTHORITY

• Approval authority up to established payment limit for transactions relating to operations.
• Authorized to verify operational actions that have been performed in accordance with the designated operation procedures, by verifying the details of transaction application forms and transaction data entered into the system.
• Authorized to approve the acceptance and execution of transactions requested by a customer or the actions to be taken for processing the transactions.

POSITION SPECIFICATIONS

Academic Qualification (Degree / Diploma etc.) / Professional Qualification / Certification

1. Basic Diploma/ Degree
2. Professional qualifications in Accounting and/ or Banking.

Working Experience (Years / Type)

1. Must have at least 7-10 years of relevant experience in Banking Operations.
2. Basic knowledge of statutory requirements and/or related rules

Special Skills Required

1. Meticulous.
2. Good communication, interpersonal and/or leadership skills
3. Good initiative and ability to manage own time.
4. Ability to effectively prioritize workload to meet tight deadlines and work objectives
5. Proficiency with Microsoft applications