Associate Warehouse Specialist

MKS Instruments, Inc.; Batu Kawan; On-site; MYR 67,000 - 100,000; Full time

Job summary

The Associate Warehouse Specialist at MKS Instruments, Inc. in Batu Kawan, Malaysia, supports warehouse operations through data analysis, inventory reporting, audit compliance, and MRB activities.

You will collaborate with cross-functional teams to ensure inventory accuracy, maintain audit-ready records, and drive continuous improvement to enhance efficiency and compliance across the warehouse.

Qualifications

• Diploma or Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, Engineering, or a related field.
• 1-3 years of experience in warehouse operations, logistics, inventory control, or supply chain is preferred.
• Fresh graduates with strong analytical skills and relevant internship experience are encouraged to apply.

Responsibilities

• Extract, compile, and analyze warehouse data from ERP/WMS systems to support decisions.
• Monitor inventory accuracy and investigate discrepancies.
• Prepare and maintain warehouse performance reports and KPIs.
• Represent the Logistics department during MRB disposition meetings.
• Identify opportunities to improve warehouse processes and implement best practices.

Skills

Data analysis

Inventory management

Audit readiness

Cross-functional collaboration

Education

Logistics or related degree

Tools

ERP systems

WMS

Oracle EBS

Job description

A Day in Your Life at MKS: The Associate Warehouse Specialist is responsible for supporting warehouse operations through data analysis, inventory reporting, audit compliance, and Material Review Board (MRB) activities. This role serves as the key liaison between the warehouse and cross-functional teams by ensuring inventory accuracy, maintaining audit-ready documentation, and supporting continuous improvement initiatives to enhance operational efficiency.

Warehouse Data & Reporting

• Extract, compile, and analyze warehouse data from ERP/WMS systems to support operational decision-making.
• Monitor inventory accuracy by identifying, investigating, and resolving inventory discrepancies.
• Prepare, update and maintain warehouse performance reports and Key Performance Indicators (KPIs).
• Provide data-driven insights and recommendations to improve warehouse performance and inventory management.

Audit & Compliance

• Prepare and maintain documentation for internal, customer, and regulatory audits.
• Ensure warehouse records and inventory transactions are complete, accurate, and audit ready.
• Support corrective and preventive action (CAPA) activities by tracking and following up on action items.
• Maintain documentation in accordance with company policies, quality standards, and regulatory requirements.

Material Review Board (MRB) Support

• Represent the Logistics department during MRB disposition meetings.
• Review inventory status and material availability to support disposition decisions (rework, return, use-as-is, scrap, etc.).
• Coordinate inventory transactions and material movement following approved MRB dispositions.
• Monitor and ensure timely execution of all logistics activities related to MRB processes within LMW environment.
• Collaborate with Quality, Manufacturing, Planning, Engineering and Customs teams to resolve material disposition issues.
• Maintain complete records of non-conforming materials and disposition approvals for audit readiness.
• Prepare scrap reports and reconciliation records for audit purposes.

Continuous Improvement

• Identify opportunities to improve warehouse processes, reporting, and inventory accuracy.
• Support the implementation of process improvements, standard work, and best practices.
• Participate in Lean, Kaizen, or other continuous improvement initiatives.
• Assist in developing reports and tools that improve operational visibility and efficiency.

Skills You Bring

• Diploma or Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, Engineering, or a related field.
• 1-3 years of experience in warehouse operations, logistics, inventory control, or supply chain is preferred.
• Fresh graduates with strong analytical skills and relevant internship experience are encouraged to apply.

Required Competencies

• Proficient in Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, Power Query, charts, and basic data analysis).
• Experience using ERP or Warehouse Management Systems (WMS); experience with Oracle E-Business Suite (Oracle EBS) is an advantage.
• Strong analytical, problem-solving, organizational and communication skills.
• High attention to detail with excellent accuracy in data handling.
• Good communication and interpersonal skills to work effectively with cross-functional teams.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Knowledge of inventory control, warehouse processes, and audit documentation practices.
• Familiarity with Lean Manufacturing, 5S, continuous improvement methodologies, Customs and LMW regulations is an added advantage.

Global Policy

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to various export control regulations. Applicants for these positions may be limited (by, for example, their countries of citizenship, country of origin, or immigration status) where required by law or governmental contact, and/or employment made contingent upon the issuance of appropriate governmental licensing. MKS Inc. and its affiliates and subsidiaries ("MKS") is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies.

Location and Hiring

MKS is generally only hiring candidates who reside in states where we are registered to do business. MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities.

MKS Corporate Culture

At MKS, it's all about courage, big ideas, and a serious passion for innovation. Winning here is about exploring possibilities, taking action, and solving our customers’ toughest challenges. It's not just a job – it's what you make of it. While you shape your role and make it unique, we invest in you with on-the-job and formal training, as well as educational assistance. Curiosity is key at MKS - ask questions, own your path. Our success comes from celebrating the unique skills, diverse perspectives, and lived experience of employees from over 100 countries. The goal is to make sure that everyone feels that they belong. Diversity isn't just a nice-to-have; making sure everyone feels included is a big deal for us.

Company Overview

Our group of ~10,000 employees serves semiconductor manufacturing, electronics and packaging, and specialty industrial markets. With over 3,800 patents, our products are enabling advancements in 5G, renewable energy & storage, artificial intelligence, cloud technology, and big data. We're the behind-the-scenes support for some amazing technology. MKS Inc enables technologies that transform our world.

MKS Instruments Product Overview

MKS Instruments Product Overview