Associate, Fund Corporate Secretarial

Vistra; Johor Bahru; On-site; MYR 35,000 - 55,000; Full time

Job summary

A leading company is seeking an Associate for their Fund Corporate Secretarial team, based in Johor Bahru. This role involves various compliance tasks, document preparation, and team leadership. The ideal candidate has a business or law degree, 2-5 years of experience, and a detail-oriented approach.

Benefits

Flexible hybrid working arrangement

Birthday leave

Comprehensive medical and dental insurance

Wellness allowance

Competitive annual leave entitlement

Internal mentorship program

Reimbursement for professional membership fees

Qualifications

• Min of 2-5 years’ experience in handling a portfolio independently.
• Experience with professional firms and various jurisdictions is an advantage.
• Knowledge on fund structures and compliance is beneficial.

Responsibilities

• Assist in handling company secretarial matters for various jurisdictions.
• Prepare minutes, resolutions and statutory documents.
• Provide administrative support to the corporate secretarial teams.

Skills

Attention to detail

Organizational skills

Team player

Education

Degree / Diploma in business administration or law

Recognized Degree / Diploma with MAICSA/ICSA qualifications

Job description

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It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as an Associate, Fund Corporate Secretarial. Reporting to the Senior Manager, full-time and permanent position is based in Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its’ growth.

Key responsibilities:

• Assist in handling company secretarial matters for various jurisdictions including offshore companies (i.e. Cayman Islands and British Virgin Islands)
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide administrative support to the corporate secretarial teams in other offices
• Prepare agenda, issue notice, attend (where necessary) with Assistance Manager / Manager and record minutes of relevant board meetings.
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass
• As Team Lead (if needed) – Coach and train team members to enable them to carry out their roles effectively and efficiently
• As Team Lead (if needed) - Lead, assign and review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
• Any other ad-hoc duties.

Key requirements

• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organise and prioritize work with minimum supervision
• Strong team player
• Min of 2-5 years’ experience in handling a portfolio independently
• Experience in the professional firms and in handling companies in various jurisdictions is an advantage.
• Knowledge on fund structures and compliance would be an advantage
• Experience in managerial roles such as Team Leader is an advantage

Education/Professional Qualifications

• Degree / Diploma in business administration or law
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!