Associate Facilities Spec

McDermott; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company is seeking an Associate Facilities Specialist in Kuala Lumpur. This role involves supporting the facilities team through administrative tasks, data management, and coordination efforts to ensure efficient office functionality. Ideal candidates will have experience in facilities administration, possess strong communication skills, and display attention to detail. Join a dynamic team focused on enhancing workplace efficiency!

Qualifications

• 2-3 years of working experience in facilities administration preferred.
• Good communication skills, both verbal and written.
• Fluent in English.

Responsibilities

• Perform daily attendance report generation and system data backup.
• Coordinate with maintenance for light bulbs replacement.
• Administer scheduled upkeep of office facilities.

Skills

Communication

Attention to detail

Service-oriented

Team player

Flexibility

Education

Higher Professional/ Diploma/Degree

Tools

MS Office

Job description

Job Overview:

The Associate Facilities Spec supports the Facilities group and works closely with their supervisor to follow clearly defined Real Estate & Facilities procedures. The Associate Facilities Spec is a role that allows for the development of new Facilities-related skills. The Associate Facilities Spec is responsible for performing basic Facilities activities and using existing procedures to solve straightforward problems.

Qualifications

Essential Qualifications and Education:

• Higher Professional/ Diploma/Degree is preferred or someone with 2 – 3 year of working experience in facilities administration background preferred
• Has good communication skills, both verbal and written. Fluent in English
• Service-oriented and Customer-friendly
• Has keen attention to detail
• Flexible and Independent. Able to work on tasks assigned with minimal supervision
• Team player
• Able to handle pressure and stress
• Knowledge of MS Office

#LI-RI1

Responsibilities

Key Tasks and Responsibilities:

• Perform daily attendance report generation through system and perform system data backup through proper procedure
• Perform daily update of general waste or recycle data in central waste record database
• Provide new and replacement entrance cards for visitors or new joiner
• Access card database update and follow up on visitor access card status
• Prepare monthly cleaning checklist and issue checklist to cleaner
• Coordinate with cleaner and building maintenance for light bulbs replacement request
• Update new joiner details in central new joiner list
• Update group email distribution list for new joiner
• Coordinate with project or department admin and building maintenance for Air Condition extension request
• Coordination and management of access card lanyard and card holder supplies
• Coordinate for lost and found item for memo preparation
• Coordinate with project/department admin and vendor for business card orders
• Coordinate with building maintenance for collection and delivery of Air Condition acknowledgment sheet
• Arrange and coordinate for courier and dispatch arrangement
• Execute all area of facilities administrative support activities to ensure efficiency and effectiveness across organization
• Administer scheduled upkeep of office facilities on-site to ensure optimum and satisfactory functionality at all time
• Code and file material according to the established procedures
• Overall coordination and the maintenance of office equipment and supplies
• Perform and ad hoc duties as and when required