Associate Executive, HR CoE Learning, Leadership Development and Scholarship(8676)

NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD.; Pasir Panjang; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading healthcare organization is seeking an Associate Executive for a 2-year contract to provide essential support in coordinating training programs for their Learning and Leadership Development Centre. Key responsibilities include scheduling training, preparing materials, managing participant registrations, and providing administrative assistance. The ideal candidate has a diploma in HR or related fields, strong organizational skills, and can work independently. Previous experience in a healthcare setting is preferred.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Good time management and able to multi-task.

Responsibilities

• Assist in the coordination and scheduling of training programs.
• Prepare and distribute training materials.
• Manage participant registrations and attendance records.
• Set up training venues and address logistical challenges.
• Provide administrative support to trainers.
• Collect and compile participant feedback.
• Correspond with internal and external stakeholders.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Proficiency in Microsoft Office Suite

Education

Diploma in Human Resources, Business Administration, Healthcare Administration, or related field

Job description

Associate Executive, HR CoE Learning, Leadership Development and Scholarship - 2 years contract

Job Summary: The Associate Executive role is essential in providing comprehensive administrative and operational support to the Learning and Leadership Development Centre of Excellence (L&LD COE) to ensure smooth management and execution of training programmes, contributing to the overall effectiveness of learning initiatives by the CoE.

Key Responsibilities:

1. Training Coordination
   • Assist in the coordination and scheduling of training programs, ensuring alignment with NUHS goals and participant availability.
   • Help create and update training calendars, effectively communicating schedules to relevant stakeholders to ensure transparency and accessibility.
2. Material Preparation
   • Prepare and distribute training materials, including handouts, presentations, and evaluation forms, ensuring all resources are accurate and accessible.
3. Participant Management
   • Manage participant registrations and maintain accurate attendance records to facilitate effective tracking and reporting.
   • Respond to inquiries from staff regarding training programs and schedules, providing timely and accurate information.
4. Logistical Support
   • Set up training venues, ensuring that projectors, audio equipment, and other necessary tools are in good working condition and meet specific training setup requirements.
   • Address any last-minute logistical challenges to ensure uninterrupted learning experiences for all participants.
5. Administrative Assistance
   • Provide administrative support to trainers and facilitators before, during, and after training sessions, ensuring they have the necessary resources and information.
   • Perform general administrative duties such as data entry and knowledge management of training-related documents in SharePoint.
6. Feedback and Reporting
   • Collect and compile participant feedback and training evaluation data to assess program effectiveness and areas for improvement.
   • Assist in generating routine reports on training activities and outcomes, including maintaining the training database, compiling reports, and assisting with data analysis for operational decision-making.
7. Stakeholder Communication
   • Correspond with internal and external stakeholders to ensure smooth operations and timely information dissemination regarding training programs.

Qualifications:

• Diploma in Human Resources, Business Administration, Healthcare Administration, or a related field.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Good time management and able to multi-task to handle concurrent coordination of multiple training programmes.
• Prior experience in a healthcare setting is often preferred.

Key Competencies:

• Time management and ability to multitask.
• Customer service orientation.
• Adaptability and willingness to learn.
• Basic project coordination skills.
• Interpersonal skills and professionalism.
• Problem-solving and initiative-taking abilities.