Associate, Corporate Secretarial Services

Vistra; Johor; Hybrid; MYR 36,000 - 60,000; Full time

Job summary

Join Vistra as an Associate in Corporate Secretarial Services, where you'll play a key role in managing company secretarial matters and ensuring compliance with corporate regulations. This full-time position allows for regional impact while offering a supportive and flexible working environment, alongside benefits like comprehensive medical insurance and professional development opportunities.

Benefits

Flexible hybrid working arrangement

Birthday leave

Comprehensive medical insurance

Dental coverage

Wellness allowance

Competitive annual leave

Internal mentorship program

Reimbursement for professional membership fees

Qualifications

• Degree/Diploma in business administration or law or related fields.
• MAICSA/ICSA qualifications or currently pursuing will be an advantage.
• Prior experience in corporate secretarial works is an advantage.

Responsibilities

• Handle company secretarial matters for various jurisdictions.
• Ensure compliance with corporate enactments and statutory reporting.
• Prepare minutes, resolutions and statutory documents.

Skills

Good communication

Critical thinking

Problem solving skills

Meticulous attention to detail

Ability to organize and prioritize work

Strong team player

Education

Degree/Diploma in business administration or law or related fields

Recognized Degree/Diploma with MAICSA/ICSA qualifications

Job description

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Associate, Corporate Secretarial Services

Requisition ID: 14280

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is to progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as a Associate, Corporate Secretarial. Reporting to the Senior Manager, this full-time and permanent position is based in Malaysia and offers regional coverage, allowing you to make a significant impact to our Fund Services and its’ growth.

Key responsibilities:

• Handle company secretarial matters for various jurisdictions including offshore companies
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide administrative support to the corporate secretarial teams in other offices
• Prepare/manage work pass administration including application, renewal, issuance and cancellation of Work Pass. (For MOM related supports)
• Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board and board committee’s meetings. (For Listed / Inhouse supports)
• Drafting and making relevant announcements / submissions / reports / circulars to stock exchange. (For Listed / Inhouse supports)
• Any other ad-hoc duties.

Key requirements:

• Degree /Diploma in business administration or law or related fields
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA will be an advantage
• Good communication, critical thinking and problem solving skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
• Independent and self-motivated.
• Ability to organise and prioritize work with minimum supervision
• Strong team player
• Prior experience in corporate secretarial works is an advantage.
• Experience in professional firms and in handling companies in various jurisdictions is an advantage
• Experience in handling listed companies is an added advantage. (For Public Listed support)
• Knowledge on fund structures and compliance would be an advantage (For Fund Corporate Secretarial support)

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!