Assoc, Admin

MYS1 Carrier (Malaysia) Sdn Bhd; Puchong; Vor Ort; MYR 42.000 - 66.000; Vollzeit

Zusammenfassung

MYS1 Carrier (Malaysia) Sdn Bhd is seeking an Administrative/Operational support role for the Service Modernization line. You will manage end-to-end order-to-cash activities from order creation to invoicing and payment follow-up, acting as the central interface among Sales, Operations, Finance, Procurement, subcontractors and customers.

The role emphasizes accurate SAP transactions, documentation, and adherence to internal processes, enabling the Seller to focus more on customer engagement and

Qualifikationen

• Diploma or Bachelor's degree in a business-related field.
• 2–3 years in administrative, sales administration, order management or project coordination.
• Experience in SAP or similar ERP is preferred.
• Proficient in Microsoft Excel with data trackers and basic reporting.
• Strong documentation and coordination skills.
• Good written and verbal communication in English and Bahasa Malaysia.

Aufgaben

• Create and maintain Sales Orders and SAP orders.
• Prepare POs, process SAP approvals and issue to subcontractors.
• Monitor orders, deliveries and project progress.
• Close jobs after completion and submit Delivery Orders.
• Generate and submit invoices; upload to customer portal.
• Follow up on invoices and payments with customers.
• Process subcontractor invoices and MIGO transactions.
• Create vendors and maintain vendor master data.
• Manage project documentation and coordination with Sales, Operations, Finance, Procurement, subcontractors and customers.
• Prepare and monitor sales accruals.
• Ensure compliance with internal approvals and processes.
• Handle ad hoc administrative tasks to support Service Modernization.

Kenntnisse

Communication

Attention to detail

Multitasking

Team collaboration

Ausbildung

Bachelor's degree

Accounting/Finance background

Tools

SAP ERP

Microsoft Excel

Jobbeschreibung

Role Responsibilities

• Sales Order and SAP order creation and maintenance
• PO preparation, SAP processing, approvals and issuance to subcontractors
• Monitoring of orders, deliveries and project progress
• Job closure following completion and submission of Delivery Orders
• Invoice generation, submission and customer portal uploading
• Invoice and payment follow-up with customers
• Processing of subcontractor invoices and MIGO transactions
• Vendor creation and vendor master-data amendments
• Management and follow-up of project documentation
• Sales accrual preparation and monitoring
• Ownership of VCC, CN and other internal approval processes
• Coordination of outstanding actions with Sales, Operations, Finance, Procurement, subcontractors and customers
• Other ad hoc administrative requirements necessary to support Service Modernization execution

Role Purpose

To provide dedicated administrative and operational support for the Service Modernization business, ensuring efficient execution of the end-to-end order-to-cash process from order creation, procurement and project documentation through job closure, invoicing and payment follow-up. The role will serve as the central administrative interface between Sales, Operations, Finance, Procurement, subcontractors and customers, ensuring timely completion of transactional activities, accurate SAP transactions, proper documentation and adherence to internal processes. The position will also release the Seller from routine administrative activities, allowing greater focus on customer engagement, opportunity development, sales conversion and Service Modernization revenue growth.

Minimum Requirements

• Diploma or Bachelor's Degree in Business Administration, Finance, Accounting, Operations Management or a related discipline.
• Minimum 2–3 years of relevant administrative, sales administration, order management or project coordination experience.
• Experience in SAP or a similar ERP system is preferred.
• Good understanding of Sales Order, Purchase Order, invoicing and order-to-cash processes.
• Proficient in Microsoft Excel, including maintaining trackers, data analysis and basic reporting.
• Strong administrative and documentation management skills.
• Good attention to detail, particularly for SAP transactions, pricing, POs, invoices and supporting documentation.
• Good coordination and follow-up skills, with the ability to work across Sales, Operations, Finance, Procurement, vendors and customers.
• Able to manage multiple projects/orders simultaneously and prioritize according to business requirements.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Proactive and able to resolve routine administrative issues independently.
• Customer-focused, organized and process-oriented, with a strong sense of ownership and accountability.
• Experience in HVAC, M&E, engineering, construction, facilities management or service-related industries would be an advantage.

Equal Opportunity Employer

Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Company Description

At Carrier we make modern life possible by delivering groundbreaking systems and services that help homes, buildings and shipping become safer, smarter and more sustainable. We exceed the expectations of our customers by anticipating industry trends, working tirelessly to master and revolutionize them. Our team of approximately 56,000 dedicated individuals continues to mold industry standards by pursuing the latest research and developments to improve the lives of our customers. We’re constantly growing, seeking out talented, likeminded people who are committed to our primary duty: to be the world’s first choice in security, shipping and HVAC technology.