Assistant to Manager

Hirehub Management Sdn. Bhd.; Klang Municipal Council; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support managerial operations and enhance project efficiency. This role involves coordinating schedules, preparing essential documents, and liaising with various stakeholders to ensure seamless communication. Ideal candidates will possess strong organizational skills, a diploma or degree in a relevant field, and proficiency in Microsoft Office. Join a dynamic team committed to operational excellence and make a significant impact in a thriving environment. If you are detail-oriented and ready to tackle challenges with a positive attitude, this opportunity is perfect for you!

Qualifications

• 2-3 years in an administrative or assistant role preferred.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Assist the manager in daily operations and administrative tasks.
• Coordinate schedules and prepare reports as required.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Problem-Solving Skills

Education

Diploma/Degree in Business Administration

Project Management

Tools

Microsoft Office Suite

Project Management Tools

Job description

Company Background:

A leading company in Selangor, Malaysia, operates from Klang, near Kuala Lumpur and Port Klang. Established in the 1980s, it started in used parts trading, expanded into reconditioned trucks, and later into import-export of used engines and spare parts across 30+ countries. By 2009, it added new commercial vehicle sales.With over 25 affiliated entities in trading, manufacturing, marketing, and finance, it leads Malaysias used truck and spare parts market while leveraging strong global ties for continued growth.

Job Responsibilities :

• Assist the manager in daily operations and administrative tasks.
• Coordinate schedules, appointments, and meetings for the manager.
• Prepare reports, presentations, and other documents as required.
• Liaise with internal teams and external stakeholders to ensure smooth communication.
• Monitor project timelines, deliverables, and report progress to the manager.
• Handle and oversee projects assigned by the manager, ensuring they are completed on time and within scope.
• Identify potential risks or challenges in projects and propose solutions.
• Ensure proper documentation and compliance for all projects under the managers purview.
• Handle confidential information with discretion.
• Identify operational challenges and suggest improvements to enhance efficiency.

Job Requirement :

• Diploma/Degree in Business Administration, Management, Project Management, or a related field.
• At least 2-3 years in an administrative or assistant role, with experience in project management being an advantage.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of project management tools is a plus.
• Ability to work independently and maintain confidentiality.
• Detail-oriented, resourceful, and proactive.
• Strong problem-solving skills and ability to handle pressure.