Assistant to COO (Business Operation & Legal Affairs)

Alpha Galaxy; Selangor; On-site; MYR 40,000 - 80,000; Full time

Job summary

An established industry player in property development is seeking an Assistant to the COO to support business operations and legal affairs. This role involves providing secretarial assistance, tracking sales performance, and collaborating with various stakeholders to ensure effective project implementation. The ideal candidate will have a strong background in legal and contract management, along with excellent communication and organizational skills. Join a dynamic team committed to creating value for communities and fostering teamwork while navigating exciting business opportunities in the real estate sector.

Qualifications

• 5+ years of experience in property development with a legal background.
• Strong secretarial skills and ability to manage correspondence.

Responsibilities

• Provide secretarial assistance to COO and manage correspondence.
• Collaborate with project teams and external stakeholders for project development.
• Research and prepare reports on new business opportunities.

Skills

Legal and contract management

Secretarial skills

Sales data analysis

Project coordination

Research and report preparation

Education

Bachelor's degree in Business or Law

Job description

Assistant to COO (Business Operation & Legal Affairs)

At least 5 years of working experience in property development with a legal and contract management background.

Willing to work and travel to Setia Alam.

Job Responsibilities:

1. Provide secretarial assistance to COO, including drafting letters, memos, and other correspondence. Prepare agendas and take minutes during meetings, ensuring accurate documentation of discussions and action items.
2. Support and assist the COO in developing and overseeing long-term organizational strategies, objectives, and goals.
3. Track sales performance, analyze sales data, and generate reports to monitor progress.
4. Collaborate with the project team and external stakeholders such as consultants, engineers, architects, Quantity Surveyors, and authorities to develop and coordinate project development.
5. Assist in handling SPA, tenancy agreements, loan documentation, discharge, and perfection of charge, and other conveyancing matters with developers, bankers, solicitors, and government bodies.
6. Maintain strong interdepartmental communication and strategic partnerships with government agencies, local authorities, consultants, utility bodies, and contractors to ensure smooth project implementation.
7. Research and prepare reports on new real estate business development opportunities, and assist in negotiating and closing business deals.

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Alpha Galaxy group of companies, established since 1991, is involved in investment, property development, and management of prime commercial and industrial properties nationwide. As we expand rapidly, we seek ambitious and talented individuals to join our dynamic team. Our mission is to create value for communities, care for society and the environment, foster teamwork, and grow together.