Assistant Purchasing Manager

- Ensure the progress of purchase and goods deliveries by communicating with managers about issues that may arise during manufacturing processes or project deliveries cycle.
- Evaluate and select suppliers, and negotiate contracts.
- Manage purchase orders, and ensure compliance with policies and procedures.
- Monitor market trends and pricing.
- Ensure the quality of products or services by monitoring suppliers’ performance and making recommendations for improvement.
- Supervise and guide the purchasing team.
- Inspect goods that have been delivered to ensure they are in good condition and that they match the specifications in the order form.
- Ensure competitive pricing and cost savings.
- Review and evaluate purchase orders, invoices, and delivery orders for accuracy and completeness.
- Ensure compliance with regulatory requirements and internal policies.
- Track all expenditures throughout the lifecycle of a project to ensure it stays within budget.
- Identify opportunities for process improvements.
- Gather, record, and complete purchase data.
- Ensure supplier pricing records are complete and up to date.
- Distribute purchasing information to involved parties including vendors, sales representatives, and employees.
- Handle and record purchasing department Petty Cash usage.
- Complete other related projects as assigned.

Job Responsibility:
- Interview and train new staff.
- Monitor performance against department KPI’s and delivery results.
- Manage, lead, schedule, allocate, and monitor the work of purchasing team members.
- Conduct performance evaluations that are timely and constructive.
- Handle discipline and termination of employees in accordance with company policy.
- Provide training for the purchasing team to ensure maximum performance.
- Complete other tasks as needed or directed by management.

Required Skills/Abilities:
- Thorough understanding of purchasing procedures and policies.
- Strong supervisory and leadership skills.
- Strong analytical and problem-solving skills.
- Excellent communication skills.
- Excellent organizational skills and attention to detail.
- Ability to read, interpret, and explain policies and procedures used in purchasing.
- Proficient with Microsoft Office Suite or related software.
- Proficient with SQL systems or related software.
- Candidates with additional warehousing management knowledge will be an added advantage.

Education:
- Diploma / Bachelor’s degree in Supply Chain Management, Business Administration, Accounting, Finance, or related field.
- Candidates with SPM qualification but with similar working experiences are encouraged to apply.
- At least 5 years of experience in a related field required.
- Knowledge of Purchasing, Materials, Manufacturing, and/or related functions (added advantage if related to carpentry-related products).
- Knowledge of SQL and Microsoft Office.
- Candidates who are able to communicate in Mandarin / Cantonese will be an added advantage as this role will often need to communicate with Mandarin-speaking suppliers.
- Good communication skills and good command of English, Mandarin & Bahasa Melayu (written and verbal).