Assistant Manager, Sales Admin - Property

Michael Page; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading property development company is seeking a Sales Admin Assistant Manager to manage sales processes and project operations. The role includes coordinating documentation and ensuring compliance with standard operating procedures. The ideal candidate should have a degree in Business Administration and at least 5 years of experience in sales administration, particularly in property development.

Benefits

Attractive salary package

Opportunity to join a market leader company

Qualifications

• 5 years of sales admin experience with property developers.
• Good written and verbal communication in English and Bahasa Malaysia.
• Hands-on experience in sales administration processes.

Responsibilities

• Manage sales projects and processes while spearheading growth initiatives.
• Prepare and verify documentation for sales agreements.
• Coordinate with purchasers, solicitors, and bankers.

Skills

Communication

Negotiation

Presentation

Results-oriented

Education

Degree/Diploma in Business Administration or related discipline

Tools

Microsoft Office

WIZ housing developer system

Job description

• Well established developer company
• Attractive salary package

About Our Client

Our client is a market-leading specialized Property Development corporation along the region for more than 20 years of proven track success records. They are driving significant key property projects with continuous striving for innovation & sustainability.

They're presently looking for a Sales Admin Assistant Manager to oversee the Sales & Marketing department across the sales processes & project operation.

Job Description

The Assistant Manager will be reporting to the Head of Sales & Marketing and is responsible to manage the sales projects & processes along while spearheading growth initiatives within the property development. Amongst the many responsibilities some are listed below:

• Assist in coordinating preparation and signing of documentations including liaison with purchasers, solicitors and bankers.
• Assist in reviewing and verifying information in documentations to ensure that information such as details of property and selling price in agreements are accurate for signing.
• Follow-up for timely return of stamped agreements & co-ordinate with sales personnel for dispatch to purchasers.
• Issuance of Letter of Undertaking to financiers & to ensure us in receipt of financiers' undertaking
• Maintain proper filing system for all documentations including agreements and correspondences with purchasers, solicitors and bankers.
• Prepare billings, reminders, receipts and collection of payments.
• Assist in the delivery of vacant possession; preparation of total area and calculation of outgoing charges & coordination with other relevant department.
• Maintain property management system and update all new sales and progress of sales to ensure information in system is always kept up to date and are accurate.
• Preparation for strata title submission (car park allocation listing & total area of units)
• Coordination with surveyor for the strata title submission.
• Preparation for transfer of titles to purchasers upon issuance of individual titles
• Preparation of weekly reports including loan tracking reports.
• Prepare monthly summary on on-line survey or any other forms of survey
• Gather and compile for review by Management purchasers' feedback regarding company's products and services.
• Assist in sales and marketing activities.
• Ensure Agreements are accurate in contents, signed, stamped and ready for release to purchasers within 14 working days
• Ensure all billings are prepared and ready for dispatch within 1 working day of receipt of supporting certificates.
• Ensure compliance of standard operating procedures by sales administration department to ensure consistency with corporate brand and image.

The Successful Applicant

• Tertiary or professional qualification from recognized institutions.
• Degree/Diploma in Business Administration or related discipline.
• Good written and verbal communication - English and Bahasa Malaysia.
• Good computer knowledge - Microsoft Office applications.
• Proficient in housing developer system - namely WIZ
• Familiar with Housing Act and contents of standard Sale & Purchase Agreement of both Schedule H and G, DMC and other legal terms.
• Knowledge of work flow for completion of sale and purchase agreements and loan documentations.
• 5 years of sales admin experience with property developers.
• Experience in processing of formal agreements and loan documentations.
• Hands-on experience in the entire process of sales administration from preparation of agreements until delivery of vacant possession and transfer of titles for Schedule G & H
• Presentation, negotiation and selling skills.
• Determination to strive for excellence.
• Innovative and results oriented.

What's on Offer

• Opportunity to join a market leader property development company
• Attractive salary package