Assistant Manager, Sales Admin - Property

Michael Page; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player in property development is seeking a Sales Admin Assistant Manager to lead sales processes and project operations. In this pivotal role, you'll manage documentation, ensure compliance, and drive growth initiatives while collaborating closely with various stakeholders. Your expertise in sales administration and strong communication skills will be vital in maintaining accuracy and efficiency within the sales department. This is a fantastic opportunity to join a market leader, where your contributions will directly influence the success of significant property projects. If you're results-oriented and eager to innovate, this role is perfect for you.

Benefits

Attractive salary package

Opportunity for career growth

Qualifications

• 5 years of sales admin experience in property development.
• Tertiary qualification in Business Administration or related discipline.

Responsibilities

• Manage sales projects and processes in property development.
• Coordinate documentation and ensure compliance with agreements.

Skills

Communication Skills

Negotiation Skills

Sales Administration

Problem-Solving

Attention to Detail

Education

Degree in Business Administration

Diploma in Business Administration

Tools

Microsoft Office

WIZ

Job description

About Our Client

Our client is a market-leading specialized Property Development corporation with over 20 years of proven success. They are driving significant property projects while continuously striving for innovation and sustainability.

They're presently looking for a Sales Admin Assistant Manager to oversee the Sales & Marketing department across the sales processes and project operations.

Job Description

The Assistant Manager will report to the Head of Sales & Marketing and is responsible for managing the sales projects and processes while spearheading growth initiatives within property development. Responsibilities include:

• Assist in coordinating preparation and signing of documentation, including liaison with purchasers, solicitors, and bankers.
• Review and verify information in documentation to ensure accuracy of property details and selling price in agreements.
• Follow up for timely return of stamped agreements and coordinate with sales personnel for dispatch to purchasers.
• Issue Letters of Undertaking to financiers and ensure receipt of financiers' undertakings.
• Maintain a proper filing system for all documentation, including agreements and correspondence with purchasers, solicitors, and bankers.
• Prepare billings, reminders, receipts, and collection of payments.
• Assist in the delivery of vacant possession, preparation of total area, calculation of outgoing charges, and coordination with other relevant departments.
• Maintain property management system and update all new sales and progress to ensure information is accurate and up to date.
• Prepare for strata title submission, including car park allocation listing and total area of units.
• Coordinate with surveyors for strata title submission.
• Prepare for transfer of titles to purchasers upon issuance of individual titles.
• Prepare weekly reports, including loan tracking reports.
• Prepare monthly summary on online surveys or any other forms of survey.
• Gather and compile purchasers' feedback regarding the company's products and services for review by Management.
• Assist in sales and marketing activities.
• Ensure agreements are accurate, signed, stamped, and ready for release to purchasers within 14 working days.
• Ensure all billings are prepared and ready for dispatch within 1 working day of receipt of supporting certificates.
• Ensure compliance with standard operating procedures by the sales administration department to maintain consistency with corporate brand and image.

The Successful Applicant

• Tertiary or professional qualification from recognized institutions.
• Degree/Diploma in Business Administration or related discipline.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Good computer knowledge, specifically in Microsoft Office applications.
• Proficient in housing developer systems, namely WIZ.
• Familiar with Housing Act and contents of standard Sale & Purchase Agreements of both Schedule H and G, DMC, and other legal terms.
• Knowledge of workflow for completion of sale and purchase agreements and loan documentation.
• 5 years of sales admin experience with property developers.
• Experience in processing formal agreements and loan documentation.
• Hands-on experience in the entire process of sales administration from preparation of agreements to delivery of vacant possession and transfer of titles for Schedule G & H.
• Strong presentation, negotiation, and selling skills.
• Determination to strive for excellence.
• Innovative and results-oriented.

What's on Offer

• Opportunity to join a market-leading property development company.
• Attractive salary package.