Assistant Manager (Project Coordinator, Admin & Accounts)

Pestec International Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A well-established electrical technology company in Malaysia seeks an Assistant Manager to coordinate project administration and accounts. The role includes overseeing office operations, handling financial records, and supporting project teams. Ideal candidates will possess a Bachelor's degree, relevant experience, and strong communication skills. Join a dynamic environment and support critical projects in the power technology sector.

Qualifications

• At least 3–5 years in project coordination, administration, or accounting.
• Proficient in budgeting, invoicing, and financial reporting.
• Strong communication skills in Bahasa Malaysia and English.

Responsibilities

• Oversee daily administrative functions and ensure office facilities function properly.
• Maintain accurate records of financial transactions and support project coordination.
• Assist in tracking project progress, expenses, and timelines.

Skills

Project Coordination

Communication Skills

Budgeting

Problem-Solving

Education

Bachelor’s Degree in Business Administration

Tools

Microsoft Office Suite

Accounting Software

Job description

Assistant Manager (Project Coordinator, Admin & Accounts)

Office Operations Management: Oversee daily administrative functions such as office maintenance, asset management, housekeeping, and utilities.

Facility Management: Ensure proper functioning of office facilities (workspaces, IT assets, communication systems).

Vendor Management: Manage service providers (catering, transport, security, IT, etc.) including contract negotiation and performance tracking.

Record Keeping: Maintain updated administrative records, agreements, licenses, and statutory compliance documents.

Procurement Support: Assist in the procurement of office supplies, project materials, and ensure inventory control.

Staff Support: Support onboarding processes, attendance tracking, and employee welfare activities.

2. Accounts & Finance Responsibilities

Bookkeeping: Maintain accurate records of day-to-day financial transactions (cashbook, bank book, ledger).

Petty Cash Management: Handle petty cash and ensure proper documentation and reconciliation.

Invoice Processing: Prepare, verify, and process supplier and contractor invoices for payment.

Budget Monitoring: Assist with budget tracking and reporting against project expenditures.

Audit Support: Support internal and external audits by preparing relevant reports and documentation.

3. Project Coordination Responsibilities

Project Support: Act as a liaison between the Admin/Accounts department and project teams to ensure smooth execution.

Documentation: Maintain project files, work orders, vendor agreements, and related documents.

Project Tracking: Assist in tracking project progress, expenses, and timelines against targets.

Reporting: Prepare weekly or monthly reports summarizing project status, expenses, and milestones.

Client & Contractor Coordination: Support communication with clients, vendors, and contractors on scheduling, invoicing, and site needs.

Logistics Coordination: Help arrange travel, accommodation, and logistics for project teams and materials to site locations.

Compliance Tracking: Monitor statutory compliance related to project execution (labor laws, EHS, documentation).

Job Requirement:

Ø Bachelor’s Degree in Business Administration, or a related field.

Ø At least 3–5 years in project coordination, administration, or accounting, preferably within the construction or electrical transmission industry.

Ø Ability to manage project schedules, resources, and documentation, ensuring timely completion of milestones.

Ø Proficiency in budgeting, invoicing, expense tracking, and financial reporting for projects.

Ø Efficient in managing project documentation, correspondence, and office operations.

Ø Strong verbal and written communication skills in Bahasa Malaysia and English; proficiency in additional languages is a plus.

Ø Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software.

Ø Ability to identify issues and implement effective solutions promptly

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Assistant Project Manager? Which of the following languages are you fluent in?

PESTEC International Berhad (formerly known as PESTECH International Berhad) (PESTEC or the Company) is a Malaysian integrated electrical power technology company listed on the Main Market of Bursa Malaysia since 2012.

The Company derived its name from "Power System Technology" and involves in four (4) major business segments:

- Power Transmission Infrastructure

- Power Generation and Rail Electrification

- Transmission Asset

- Power Products and Embedded System Software

PESTEC International Berhad (formerly known as PESTECH International Berhad) (PESTEC or the Company) is a Malaysian integrated electrical power technology company listed on the Main Market of Bursa Malaysia since 2012.

The Company derived its name from "Power System Technology" and involves in four (4) major business segments:

- Power Transmission Infrastructure

- Power Generation and Rail Electrification

- Transmission Asset

- Power Products and Embedded System Software

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Assistant Project Manager