Assistant Manager, Payroll

Looking for a sharp and detail-oriented Assistant Manager of Payroll to manage our end-to-end payroll process like a pro. You'll be the go-to person for ensuring everyone gets paid accurately and on time, while also navigating government statutory contributions and keeping a close eye on all staff movements.

Key Responsibilities:

1. Payroll Management:
   Oversee and manage the comprehensive payroll process for all employees, encompassing regular payroll, bonuses, commissions, and other special payments.
   Ensure the precise and timely execution of payroll adjustments, including new hires, terminations, and pay rate modifications.
2. Team Leadership and Management:
   Lead and mentor a team of payroll professionals, providing ongoing guidance, training, and performance assessments.
   Assign and delegate tasks within the payroll team to maintain a balanced workload and ensure the timely completion of all payroll-related activities.
   Cultivate a collaborative, positive, and high-performing work environment, encouraging knowledge sharing and the implementation of best practices.
3. Regulatory Compliance and Reporting:
   Ensure full compliance with federal, state, and local payroll regulations, staying abreast of any legislative updates or changes.
   Prepare and submit necessary tax filings, compliance reports, and other required documentation.
   Conduct regular audits of payroll procedures and records to maintain compliance and ensure the accuracy of all data.
4. System Management:
   Enhance payroll systems and records to ensure the highest standards of data integrity and security.
   Maintaining payroll software, ensuring seamless integration with minimal disruption to payroll operations.
5. Employee Support and Communication:
   Serve as the primary contact for payroll-related inquiries, providing employees with timely and accurate information.
   Develop, communicate, and ensure adherence to payroll policies and procedures, fostering employee understanding and compliance.
6. Process Optimization and Continuous Improvement:
   Regularly assess and refine payroll processes to enhance operational efficiency and accuracy.
   Remain informed on industry trends and best practices, incorporating innovative solutions to improve payroll functions.
   Develop and implement compensation strategies designed to attract, retain, and motivate top talent.
   Conduct comprehensive market research and analysis to ensure competitive compensation structures.
   Design and maintain salary structures, incentive plans, and other compensation programs.
7. Financial Reconciliation and Reporting:
   Reconcile payroll accounts and resolve any discrepancies in collaboration with the finance department.
   Assist in the preparation of financial reports related to payroll expenses.
8. Any other relevant tasks assigned by management as and when is needed.

Qualification & Experience Requirements:

1. Bachelor’s degree in human resources, business administration, accounting or a related field.
2. Proven experience in payroll and compensation, with a strong understanding of payroll, compensation practices and payroll laws.
3. Effective team player with the capacity to collaborate with a diverse group of individuals at all levels.
4. Leadership abilities with experience in managing and developing payroll staff.
5. Analytical skills to interpret payroll data.
6. Excellent organizational skills and attention to detail.
7. Ensure meticulous attention to detail and consistently meet deadlines.
8. High level of integrity and commitment to maintaining confidentiality.
9. Proficiency in HRIS (Human Resources Information System), Rymnet and other relevant software.
10. Ability to thrive in a fast-paced, rapidly expanding environment.
11. Demonstrated ability to adapt to changing circumstances and environments.
12. Proficiency in written and spoken English and Malay.