Assistant Manager Human Resources

HOYA Electronics; Kulim; On-site; MYR 35,000 - 60,000; Full time

Job summary

A leading company in the electronics sector is seeking an HR Operations Specialist to manage HR functions and ensure data integrity. The role involves supporting HR practices, collaborating with departments for efficient service delivery, and contributing to HR transformation initiatives. Ideal candidates will have a Bachelor's degree in HR and several years of experience, with strong competencies in communication and organizational skills.

Qualifications

• Minimum Bachelor’s Degree in Human Resources, Business Administration, or Management.
• Minimum 4-6 years of relevant HR operations experience.
• Strong knowledge of employment laws and HR systems.

Responsibilities

• Maintain HR operations and employee data for integrity and confidentiality.
• Identify and implement HR process improvements to enhance efficiency.
• Assist in resolving employee relation issues and escalate as needed.

Skills

Attention to detail

Communication skills

Interpersonal skills

Organizational skills

Education

Bachelor’s Degree in Human Resources

Business Administration

Management

Job description

Essential Responsibilities

• Maintain day-to-day HR operations and employee data updates ensuring data integrity and confidentiality.
• Act as a super-user or administration for HRIS systems and ensures data accuracy.
• Supports HR practices throughout the employee lifecycle such as benefits administration and employee communications regarding changes or updates.
• Serve as a point of contact for employee queries related to HR policies, benefits and procedures.
• Identify and implement process improvements to enhance HR efficiency and service delivery.
• Ensure all HR practices including maintaining employee files and records comply with labour laws and internal policies.
• Identify and implement process improvements to enhance HR efficiency and service delivery including analysing HR metrics and trends to inform decision-making and strategy.
• Monitor and report on HR service SLAs and recommend improvements as needed.
• Collaborate with internal departments to ensure smooth HR service execution.
• Liaise with external vendors for outsourced services.
• Assist in resolving employee relation issues and escalate complex cases appropriately.
• Assist in HR digitalization efforts and implementation of new systems or tools.
• Participate in HR projects such as policy review, internal audits, employee engagement activities and surveys.
• Supports internal and external audits by maintaining proper HR documentation and assisting in compliance reporting.
• Contribute to succession planning and career development frameworks.
• Support diversity, equity and inclusion efforts within the organization.

Skills and Competencies Profile

• Minimum Bachelor’s Degree in Human Resources, Business Administration, Management or equivalent
• Minimum 4-6 years of relevant HR operations experience
• Strong knowledge of employment laws and HR systems
• Attention to detail and commitment to maintaining data integrity
• Excellent communication, interpersonal and organization skills
• Exposure to HR transformation or digital initiatives