ASSISTANT MANAGER – HUMAN RESOURCE & ADMINISTRATION

Sperton Global AS; Shah Alam; On-site; MYR 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an HR and Administration Specialist, where you will manage the full recruitment lifecycle, oversee payroll processes, and support employee training and development. This role is perfect for someone with strong communication and organizational skills, who thrives in a dynamic environment. You will play a crucial part in ensuring compliance with employment laws while fostering a positive workplace culture. If you are detail-oriented and passionate about HR, this opportunity offers a chance to make a real impact in a vibrant team setting.

Benefits

Flexible working hours

Professional development opportunities

Health insurance

Paid time off

Team-building activities

Qualifications

• 5-6 years of experience in HR and administration is essential.
• Strong knowledge of Malaysian employment laws and regulations required.

Responsibilities

• Manage full recruitment lifecycle and maintain recruitment records.
• Oversee payroll process and address employee payroll inquiries.
• Assist in training needs identification and coordinate training sessions.

Skills

Communication Skills

Interpersonal Skills

Problem-Solving Skills

Detail-Oriented

Organizational Skills

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Related field degree

Tools

MS Office Suite

Payroll Systems

HRIS

Job description

Job Description

Recruitment

1. Manage the full recruitment lifecycle, including job posting, candidate sourcing, screening, interviewing, and onboarding.
2. Develop and maintain relationships with recruitment agencies and other sourcing channels.
3. Ensure compliance with all relevant employment laws and regulations.
4. Maintain accurate and up-to-date recruitment records.

Disciplinary Management

1. Handle employee disciplinary cases, including investigations, issuance of warning letters, and conduct disciplinary hearings.
2. Provide guidance and support to managers on disciplinary procedures.
3. Maintain accurate records of disciplinary actions.
4. Ensure fair and consistent application of company policies and procedures.

Payroll Oversight

1. Oversee the payroll process, specifically focusing on the checking of overtime submissions within the system during closing periods.
2. Ensure accuracy and timeliness of payroll data.
3. Address employee payroll inquiries and resolve discrepancies.
4. Collaborate with the finance department to ensure accurate payroll reporting.

Purchasing Activities

1. Assist in the procurement process, including sourcing suppliers, obtaining quotations, and placing orders.
2. Maintain accurate records of purchase orders and invoices.
3. Negotiate with suppliers to obtain favorable terms and conditions.
4. Ensure compliance with company purchasing policies and procedures.

Compliance Audit

1. Participate in HR and purchasing compliance audits, ensuring adherence to relevant laws, regulations, and company policies.
2. Assist in the development and implementation of corrective action plans.
3. Maintain accurate audit records and documentation.
4. Stay up-to-date on changes in HR and purchasing compliance requirements.

Training & Development

1. Assist in the identification of training needs and development of training plans.
2. Coordinate and facilitate training sessions, workshops, and seminars.
3. Maintain training records and evaluate the effectiveness of training programs.
4. Support the development of employee development plans.
5. Source and manage external training providers when required.
6. Assist with onboarding training for new employees

Administration

1. Manage general administrative tasks, including office maintenance, supplies procurement, and record keeping.
2. Support the development and implementation of HR and administrative policies and procedures.
3. Provide administrative support to senior management.
4. Assist in the organization of company events and activities.

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field.

5-6 years of experience in HR and administration.

Strong knowledge of Malaysian employment laws and regulations.

Excellent communication, interpersonal, and problem-solving skills.

Proficiency in MS Office Suite.

Ability to work independently and as part of a team.

Detail-oriented and organized.

Experience with payroll systems and HRIS is a plus.

Experience in coordinating and facilitating training programs is an added advantage.

Key Performance Indicators (KPIs):

1. Time to fill open positions.
2. Accuracy of payroll processing.
3. Effectiveness of disciplinary actions.
4. Compliance audit results.
5. Efficiency of purchasing processes.

Training program effectiveness and employee participation.