Assistant Manager, General Affairs

Armstrong Auto Parts Sdn Bhd - (197801003516); Seberang Perai; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Assistant Manager for General Affairs to oversee administrative and operational functions. This pivotal role involves managing office supplies, facility maintenance, and ensuring compliance with company policies. The ideal candidate will have significant experience in project management and team coordination, contributing to a smooth and efficient workplace. Join a dynamic environment where your leadership will enhance operational efficiency and workplace satisfaction, making a real impact on the organization.

Qualifications

• 8+ years of relevant experience, including 3 years as an Assistant Manager.
• Strong knowledge in project management and occupational safety.

Responsibilities

• Oversee day-to-day operations, including office supplies and facility maintenance.
• Manage departmental budget and ensure compliance with company policies.

Skills

Project Management

Budget Management

Occupational Safety

Regulatory Compliance

Team Coordination

Education

Bachelor's in Business Admin

Bachelor's in Facilities Management

Bachelor's in Engineering

Tools

Power BI

Job description

We are seeking candidates to to fill in the position of Assistant Manager - General Affairs to be based in Mak Mandin, Butterworth, Penang as follows:

Responsibilities

• Oversee day-to-day administrative and operational functions, including the management of office supplies, workplace cleanliness, facility maintenance, canteen operations, security services and upkeep of company vehicles.
• Supervise and coordinate the activities of Cleaning, Security and Canteen teams to ensure smooth and efficient operations.
• Manage renewals and compliance for company-related policies and licenses such as car insurance, local authority permits, and other operational certifications (e.g., Local Council, IWK, PBA, TNB).
• Propose, monitor and maintain the departmental budget, ensuring cost-efficiency and alignment with organizational goals.
• Administer the company’s general email inbox, serving as the first point of contact for incoming enquiries and ensuring timely and appropriate coordination of responses.
• Conduct regular check-ins with office staff to gather feedback on general workplace satisfaction and areas for improvement.
• Oversee and maintain contracts with external service providers, including those for cleaning, canteen, security, pest control, and animal control services.
• Coordinate employee travel arrangements, including transportation, accommodation, travel insurance, and visa applications where necessary.
• Develop, implement, and ensure compliance with company policies and procedures relevant to general affairs and administrative functions.
• Perform any other tasks or responsibilities as assigned by the superior in line with business needs.

Qualifications

• Bachelor’s in, Business Admin, Facilities Management, Engineering, Occupational Safety & Health, Risk Management, Environmental Management and Sustainability or any other related field.
• At least 8 years in relevant working experience or 3 years in Assistant Manager post in the manufacturing industry.
• Knowledge in Power BI, Occupational Safety, Health & Environment, Audits, Sustainability, Regulatory and Project Management would be an added advantage.