Assistant Manager, Company Secretarial

IOI Corporation Berhad; Putrajaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a Junior Management professional in Corporate Secretarial to assist with effective team performance and governance support. The candidate will coordinate board meetings, manage operational issues, and ensure compliance with regulatory requirements. An ICSA qualification and at least 6 years of experience in public listed companies are essential.

Qualifications

• Minimum 6 years of experience in a similar role.
• Good command of English and Bahasa Malaysia.
• Confident, adaptable, reliable, and high integrity.

Responsibilities

• Assist in ensuring efficient performance of the Corporate Secretarial team.
• Support Manager and HOD in office management and resolving issues.
• Prepare and manage meetings for the board of directors and meetings.

Skills

Interpersonal skills

Leadership skills

Organizational skills

Communication skills

Education

ICSA qualification

Job description

Position Level

Junior Management

Job Type

Permanent

Location

Putrajaya

Experience

Minimum 6 years of experience preferably with exposure in public listed companies

Qualification

ICSA qualification

Responsibilities

• To assist in ensuring efficient and effective performance of the Corporate Secretarial team (“Team”)
• To assist in building a supportive and competent Team for high standard of performance
• To assist in managing and coaching of subordinate(s)
• To step in, if necessary, to resolve conflicts or issues among team members
• To support and assist Manager and or Head of Department (“HOD”) in office management
• To identify operational issues and work with the manager and HOD to resolve them.
• To assist in organising and managing meetings of board of directors (“Board”), Board committees and shareholders (collectively, “Meetings”) which include co-ordinating, preparing and uploading or distributing all relevant papers of meetings
• To attend the Meetings when required, accurately record the proceedings of the Meetings and promptly notify key decisions/directives of the Board and its committees to relevant parties for their information/actions
• To assist in providing quality secretarial and governance advisory support services to the Board and its committees, as well as senior management
• To assist in drafting or implementing all governance initiatives or practices, policies, and procedures relating thereto of the Group
• To assist in supervising and reviewing assignments of the Team (if necessary) and providing guidance and support to the Team
• To assist in drafting announcement and circular to shareholders
• To assist in drafting or implementing all governance practices or initiatives, procedures and policies related thereto of IOI Group
• To assist in ensuring full compliance with regulatory authorities, timeliness and accuracy of announcements/disclosures and other assignments of the Team (if necessary)
• To prepare relevant sections of annual report, announcements, directors’ and shareholders’ resolutions, minutes of meetings, etc as assigned
• To liaise with authorities, share registrar, auditors, and other professionals on any corporate secretarial matters as required
• To ensure good housekeeping and control of statutory records of the Team
• To oversee and review the due diligence work assignments and ensure timely compilation of statutory information in support of corporate exercises
• To assist in due diligence process/compilation of statutory information for corporate exercise
  
  

Job Requirements

• ICSA qualification
• Minimum 6 years of experience preferably with exposure in public listed companies
• Good command of English and Bahasa Malaysia, good intern communication, organisation and leadership Skills
• Knowledgeable, confident, optimism, adaptability, high integrity and reliability
• Good interpersonal skill with ability to interact with all levels
• A good team player and able to work with minimum supervision