Assistant Manager, Company Secretarial

IOI Group; Putrajaya; On-site; MYR 60,000 - 100,000; Full time

Job summary

A leading company in sustainable palm oil is seeking an Assistant Manager, Company Secretarial. The ideal candidate will have a minimum of 6 years of experience, excellent communication skills, and the ability to manage board meetings and ensure compliance with regulatory frameworks. This role involves governance advisory support and supervising the corporate secretarial team, contributing to a competent and high-performing environment.

Qualifications

• Minimum 6 years experience, preferably in public listed companies.
• Proficient in English and Bahasa Malaysia.
• Knowledgeable, confident, adaptable, with high integrity.

Responsibilities

• Manage and organize board and shareholder meetings.
• Ensure compliance with regulatory requirements and timely disclosures.
• Provide governance advisory support to the Board and management.

Skills

Communication

Organizational skills

Leadership

Interpersonal skills

Problem-solving

Job description

IOI Corporation Berhad (IOI) is a leading global integrated and sustainable palm oil player. We are listed on the Main Market of Bursa Malaysia Berhad and trading as MYX: 1961. Our palm oil business includes upstream plantations in Malaysia and Indonesia, and downstream manufacturing operations. We are known for efficient production with high oil yields, and our manufacturing includes refining, oleochemicals, and specialty oils and fats, with facilities in Malaysia, Germany, the Netherlands, the USA, Canada, Ghana, and China. Our products are exported to over 70 countries, and we also develop sustainable palm wood panels for furniture and building industries.

Position: Assistant Manager, Company Secretarial

Requirements/Job Description:

• Minimum 6 years of experience, preferably with exposure to public listed companies
• Proficient in English and Bahasa Malaysia; good communication, organizational, and leadership skills
• Knowledgeable, confident, adaptable, with high integrity and reliability
• Excellent interpersonal skills to interact with all levels
• A team player capable of working independently
• Assist in ensuring the efficient performance of the Corporate Secretarial team
• Contribute to building a supportive and competent team for high performance
• Manage and coach subordinates as needed
• Resolve conflicts or issues within the team when necessary
• Support office management alongside the Manager or Head of Department
• Identify operational issues and collaborate on resolutions
• Organize and manage board and shareholder meetings, including preparing and distributing relevant documents
• Attend meetings as required, record proceedings accurately, and communicate key decisions
• Provide governance advisory support to the Board and management
• Assist in implementing governance policies, practices, and initiatives
• Supervise and review team assignments, providing guidance and support
• Draft announcements, circulars, and other corporate communications
• Ensure compliance with regulatory requirements and timely disclosures
• Prepare sections of annual reports, resolutions, minutes, and other documentation
• Liaise with authorities, auditors, and professionals on secretarial matters
• Maintain statutory records and ensure good housekeeping
• Oversee due diligence and statutory information compilation for corporate exercises