Assistant Manager, Company Secretarial

CGC Malaysia; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Corporate Secretary to ensure compliance with corporate governance and statutory regulations. The role involves acting as a liaison for Board Oversight Committees, providing in-house secretarial services, and advising on governance matters. The ideal candidate will possess a strong understanding of relevant laws and regulations, excellent communication skills, and the ability to manage productive relationships with stakeholders. Join a forward-thinking organization where your expertise will contribute to promoting best practices and governance excellence.

Qualifications

• Bachelor’s Degree in Law or equivalent is required.
• Professional secretarial qualification/license holder preferred.

Responsibilities

• Act as liaison secretary for Board Oversight Committees.
• Provide in-house secretarial services and manage corporate requirements.
• Prepare meeting documents and maintain statutory registers.

Skills

Technical knowledge on statutory laws

Knowledge of Companies Act 2016

Good Interpersonal Skills

Analytical Skills

Excellent communication skills

Education

Bachelor’s Degree in Law

Professional Degree in Corporate Secretarial

ICSA graduate or MAICSA associate

Job description

Responsibilities

• Act as the official liaison secretary for secretary-ship of Board Oversight Committees as determined by GC&CS and providing advisory to promote governance and best practices in the Corporation with Management team and member of the Board.
• Provide in-house secretarial services in managing and administering secretarial practices and corporate secretarial requirements in accordance with applicable rules and regulations.
• Advise the members of the sub-Board Committee and Management on corporate governance matters.
• Prepare meeting documents, on-time generation of minutes of meetings and circular resolutions in relation to the assigned meetings.
• Prepare pre and post Board of Directors meetings, general meetings and internal management meetings, as and when necessary.
• Prepare Board meeting papers on corporate governance and secretarial matters.
• Maintain statutory registers including register of members, register of directors, managers and secretary, and register of directors’ shareholdings, debentures and interests (i.e. interests in shares and debentures).
• Maintain the Reporting Register consisting of all documents and reports filed to Bank Negara Malaysia, relevant government agencies and any other regulatory bodies.
• Responsible for filing and lodging information with the Companies Commission of Malaysia, report certain changes regarding and ensure compliance with requirements for periodic filing e.g. Annual Returns and audited financial statements and accounts.
• Coordinate and communicate with shareholders on issues relating to their rights, and other matters affecting shareholdings and dealing with any queries and request from shareholders.
• Perform duties as Assistant Risk Coordinator for Legal & Company Secretarial Department.
• To assume responsibility of other relevant tasks as assigned from time to time.

Qualifications

Candidate must possess at least a Bachelor’s Degree, Professional Degree in Law, Corporate Secretarial, Corporate Administration, Corporate Governance or equivalent. Preferably Professional secretarial qualification/license holder; ICSA graduate or MAICSA associate.

Required Skills

• Technical knowledge on the relevant statutory laws and company secretarial best practices and guidelines.
• Well versed in Companies Act 2016, Financial Services Act 2013, Development Financial Institutions Act 2002, Malaysian Code of Corporate Governance, Bursa Malaysia’s Main Market Listing Requirements and Corporate Governance Guide, Bank Negara Malaysia’s Corporate Governance Policy and other related laws and regulations.

Preferred Skills

• Professional, Analytical, Clarity of thought, Practical and Persuasive, Good Interpersonal Skills and Good Command of English / Bahasa Malaysia both verbal & written.
• Good analytical skills and sound legal judgment to support business needs.
• Excellent communication skills with a high degree of integrity.
• Able to drive and manage productive and professional regulatory relationships with various stakeholders.
• Resourceful, self-motivated, meticulous and able to work independently.