Assistant Manager-Company Secretarial

Eastern & Oriental Berhad; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player invites you to join their Company Secretarial team in Kuala Lumpur. This role offers a unique opportunity to contribute to the management of company secretarial duties, ensuring compliance with regulatory standards while supporting a diverse portfolio of clients. You'll lead a team dedicated to maintaining the highest standards of corporate governance and statutory compliance. If you are passionate about shaping refined living experiences and have a keen eye for detail, this position is perfect for you. Join us and explore endless possibilities in your career!

Qualifications

• Experience in company secretarial duties and compliance.
• Strong knowledge of regulatory requirements and corporate governance.

Responsibilities

• Supervise the team handling company secretarial matters.
• Prepare meeting documents and ensure compliance with regulations.
• Liaise with internal and external stakeholders for coordination.

Skills

Company Secretarial Knowledge

Regulatory Compliance

Meeting Coordination

Document Preparation

Education

Degree in Law or Business

ICSA Qualification

Job description

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Join us at Eastern & Oriental Berhad to shape refined living experiences and inspiring spaces. We welcome you to contribute to our legacy of exceptional, timeless addresses. Apply now for a career in Company Secretarial with us, where your drive meets endless possibilities.

The position is based in our KL Office in Malaysia.

Job Purpose

To carry out Company Secretarial duties effectively as directed by the Company Secretary.

Key Responsibilities

1. Supervise the team to handle full spectrum of company secretarial matters independently for a portfolio of clients (including listed /private companies).
2. Provide effective support to the department on the arrangement of Board, Board Committees, and shareholder meetings, and all secretarial related matters in accordance with applicable rules and regulations, including preparing meeting documents.
3. Offer advice and guidance on secretarial practice and compliance to Board Members, colleagues, and relevant parties whenever required.
4. Draft and submit announcements to Bursa Malaysia (e.g., Change of Shareholdings, Share buy back, Entitlement date, AGM/EGM notice and outcome, general announcement on members' voluntary winding up, etc.), circulars, etc.
5. Prepare and review resolutions and documents for lodgment at relevant authorities, ensuring compliance with submission deadlines.
6. Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies.
7. Maintain secretarial and statutory records; perform regular reviews of the companies' information database and filing system.
8. Ensure all statutory rules and regulatory requirements are met.
9. Handle ad hoc assignments as required.