Assistant HR Manager

MyFundAction; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading NGO in Malaysia is seeking a motivated Assistant HR Manager to enhance HR operations and support talent acquisition efforts. The successful candidate will play a crucial role in managing HR functions including recruitment, employee relations, and compliance with labor laws. This opportunity offers a collaborative work environment committed to developing young leaders through holistic approaches. Applicants should have a Bachelor's degree in Human Resources or a related field, with 2-3 years of relevant experience, and possess strong interpersonal and organizational skills.

Benefits

Comprehensive benefits package including EPF, SOCSO, EIS

Professional development opportunities

Dynamic and inclusive work environment

Qualifications

• Minimum 2-3 years of HR experience in NGO or multicultural environments.
• Knowledge of Malaysian labor laws and statutory requirements.
• Proficiency in HR information systems and digital platforms.

Responsibilities

• Assist in recruitment, onboarding, payroll processing, and employee relations.
• Support HR compliance with Malaysian laws and NGO best practices.
• Coordinate training programs and track completion rates.

Skills

Interpersonal skills

Communication skills

Problem-solving skills

Organizational skills

Time management abilities

Education

Bachelor's degree in Human Resources or Business Administration

Tools

HR information systems

Microsoft Office Suite (Excel, Word, PowerPoint)

Job description

We are seeking a motivated and experienced Assistant HR Manager to support our HR operations and contribute to the strategic development of our human resources function. This role offers an excellent opportunity to work in a fast-paced NGO environment while supporting a team members across various programs and initiatives.

Key Responsibilities

HR Operations Support

Assist in managing day-to-day HR operations including recruitment, onboarding, payroll processing, and employee relations

Support the maintenance and updating of employee records in our digital HR system

Assist with leave management, attendance tracking, and employee documentation

Help coordinate employee benefits administration including EPF, SOCSO, EIS, and health insurance

Recruitment & Talent Acquisition

Support end-to-end recruitment processes for local and international positions

Assist in screening candidates, scheduling interviews, and conducting reference checks

Help develop job descriptions and recruitment materials

Support onboarding programs for new hires during probationary periods

Training & Development

Assist in coordinating staff training and leadership development programs

Help track training completion rates and maintain training records

Support the planning and execution of professional development initiatives

Assist with annual performance management cycles and career development planning

Employee Relations & Compliance

Support conflict resolution processes and disciplinary procedures

Assist in HR-related investigations while maintaining confidentiality

Help ensure compliance with Malaysian labor laws and NGO best practices

Support international HR compliance for volunteer programs and cultural exchange staff

Administrative & Strategic Support

Assist in policy development and implementation

Support organizational restructuring and change management initiatives

Help prepare HR reports and analytics for senior management

Assist with special projects and ad-hoc HR initiatives

Required Qualifications:

Education & Experience

Bachelor's degree in Human Resources, Business Administration, or related field

Minimum 2-3 years of HR experience, in NGO or multicultural environments

Experience with Malaysian labor laws and statutory requirements (EPF, SOCSO, EIS)

Technical Skills

Proficiency in HR information systems and digital platforms

Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint)

Experience with payroll processing and benefits administration

Familiarity with recruitment platforms and applicant tracking systems

Core Competencies

Strong interpersonal and communication skills in English and Bahasa Malaysia

Excellent organizational and time management abilities

High level of confidentiality and professional integrity

Problem-solving skills and attention to detail

Ability to work effectively in a multicultural environment

Preferred Qualifications

Professional HR certification (HRDF, MIHRM, or equivalent)

Experience working with international staff and volunteers

Knowledge of additional languages

Experience in change management and organizational development

Familiarity with NGO operations and compliance requirements

What We Offer

Competitive salary commensurate with experience

Comprehensive benefits package including EPF, SOCSO, EIS, and health insurance

Professional development opportunities and training budget

Multicultural and inclusive work environment

Opportunity to contribute to meaningful social impact

Career advancement opportunities within the organization

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Assistant Human Resources Manager? How many years' experience do you have in Human Resources (HR)? How many years' experience do you have in employee relations? How many years' experience do you have with change management? How many years' experience do you have in a training & development role? How many years of payroll experience do you have?

Non-Profit Organisations 51-100 employees

MyFundAction or also known as (Formerly Yayasan Kebajikan Muslim ) is a non-governmental organization and social company.

Our vision is to become the best foundation that is able to nurture holistic global leaders.

Our Mission is Developing young muslim leaders by nurturing entrepreneurial mindset in order to provide the best solution mandkind through Islamic values.

MyFundAction or also known as (Formerly Yayasan Kebajikan Muslim ) is a non-governmental organization and social company.

Our vision is to become the best foundation that is able to nurture holistic global leaders.

Our Mission is Developing young muslim leaders by nurturing entrepreneurial mindset in order to provide the best solution mandkind through Islamic values.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Assistant Human Resources Manager