Assistant Hr Manager

TKS Estate Sdn Bhd; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property management company in Malaysia is seeking an experienced Assistant HR Manager to support HR operations and strategies. The role involves overseeing daily HR functions, managing recruitment processes, addressing employee grievances, and ensuring compliance with employment laws. The ideal candidate will have a Bachelor’s degree in a relevant field and 4–7 years of HR experience, with strong interpersonal and leadership skills. Hybrid work options may be available.

Qualifications

• 4–7 years of progressive HR experience.
• 1–2 years in a supervisory or assistant manager role.
• Experience in recruitment and employee relations.

Responsibilities

• Supervise daily HR operations and maintain HR documentation.
• Lead the recruitment cycle and assist onboarding processes.
• Address employee grievances and mediate internal conflicts.
• Coordinate training programs and maintain training records.
• Manage performance appraisal cycles and assist in setting KPIs.
• Align HR practices with company policies and local law.
• Collect and verify payroll inputs for accurate salary disbursement.
• Generate HR reports and manage filing systems.

Skills

Knowledge of Malaysian Employment Law

Interpersonal skills

Communication skills

Leadership skills

Proficiency in Microsoft Office

HR software proficiency

Problem-solving ability

Analytical thinking

Multitasking ability

Education

Bachelor’s Degree in Human Resources, Business Administration, Psychology, or related field

SHRM, HRDF, CIPD

Job description

Job Summary

The Assistant HR Manager supports the HR Manager in the execution of human resources strategies and operations. This role acts as a bridge between upper management and operational HR staff, ensuring the smooth running of daily HR functions while also contributing to broader strategic initiatives.

Key Responsibilities

• HR Operations & Administration: Supervise daily HR operations including attendance, leave, claims, payroll inputs, and employee records; oversee the maintenance and confidentiality of HR documentation and HRIS systems; ensure accuracy in statutory compliance (EPF, SOCSO, EIS, PCB, EA Form, etc.); review and prepare HR reports, headcounts, and monthly management updates.
• Recruitment & Talent Acquisition: Assist in workforce planning and recruitment strategies; lead the full recruitment cycle (job posting, screening, interviews, reference checks, offer preparation); liaise with department heads to understand hiring needs; support onboarding and orientation processes for new hires.
• Employee Relations & Engagement: Address employee grievances and concerns professionally and confidentially; mediate internal conflicts and coordinate disciplinary actions with documentation; assist in developing and executing employee engagement programs and activities.
• Training & Development: Coordinate training schedules, vendors, and employee attendance; maintain training records and evaluate the effectiveness of training programs; identify skill gaps and recommend development programs; support execution of performance improvement plans.
• Performance Management: Coordinate the performance appraisal cycle and ensure timely evaluations; assist managers in setting KPIs and performance goals; maintain performance records and support in rewards and improvement plans.
• HR Policy Implementation & Compliance: Ensure all HR practices align with company policies and local employment law (e.g., Employment Act 1955); assist in updating HR policies, SOPs, and handbooks; facilitate audits and resolve compliance issues.
• Payroll & Compensation Support: Collect and verify monthly payroll inputs (e.g., overtime, allowances, deductions); work with the finance/payroll team to ensure accurate salary disbursement; support compensation reviews, annual increments, and bonus distributions.
• Reporting & Documentation: Generate periodic HR reports for internal use and audits (headcount, turnover, absenteeism, etc.); draft HR letters (offer, promotion, confirmation, warning, termination, etc.); manage filing systems and ensure timely renewal of licenses or HR-related applications.
• Support in Strategic Initiatives: Support the HR Manager in HR transformation, automation, or digitalization initiatives; participate in manpower planning, succession planning, and change management projects; act as the backup HR Manager when the manager is unavailable.

Requirements

• Qualifications: Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field. Professional certifications (e.g., SHRM, HRDF, CIPD) are a plus.
• Experience: 4–7 years of progressive HR experience, with at least 1–2 years in a supervisory or assistant manager role; experience in recruitment, employee relations, and HR operations.
• Skills & Competencies: Strong knowledge of Malaysian Employment Law and HR best practices; excellent interpersonal, communication, and leadership skills; ability to handle confidential matters with integrity; proficiency in Microsoft Office and HR software systems (e.g., HRIS, payroll systems); problem‑solving, analytical thinking, and multitasking ability.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What is your expected monthly basic salary?
• Which of the following types of qualifications do you have?